The Senior HR Specialist / HRBP will support the HR Department in day-to-day operations and coordination activities across the organization, focusing on administrative, organizational, and non-confidential HR tasks.

This role provides exposure to HR operations within an international business environment while contributing to improving efficiency and employee experience.

Key Responsibilities

1. HR Administration & Coordination

• Maintain and update HR trackers (leave, onboarding, training, allowances – non-sensitive data only)
• Support in organizing employee documentation (filing, tracking, formatting templates)
• Assist in preparing standard HR letters and documents (non-confidential)

2. Onboarding & Employee Experience

• Support onboarding preparation (welcome packs, coordination of first-day logistics, scheduling sessions)
• Assist in preparing onboarding materials and presentations
• Help ensure smooth coordination with internal stakeholders (IT, Admin, etc.)

3. Employee Engagement & Events

• Support organization of internal events (e.g., trainings, team activities, D&I initiatives)
• Assist in creating communication emails, surveys, and invitations
• Track participation and prepare simple reports or summaries

4. HR Processes & Projects Support

• Assist in updating process documents and templates
• Support HR projects (automation, surveys, data organization)
• Help test and improve tools (e.g., forms, trackers, workflows)

5. Reporting & Data Support

• Prepare basic reports and dashboards using Excel
• Consolidate data from different trackers (non-sensitive information)
• Support follow-ups with employees on administrative matters

6. External / Third Party Services Research and Onboarding

• Search and onboard the following:
• PRO provider
• Background Check Provider
• Marketing Agency (to manage corporate events, on ground activations and
• employee engagement activities)
• Employee Discount Providers (Gyms, wellness services, hotels etc…)

7. LinkedIn Job Posts Support & Recruitment Process

• Post Jobs as per Senior HR Manager request to client's LinkedIn profile
• Shortlist candidates for Senior HR Manager’s review
• Coordinate interview scheduling and meeting room booking

8. Policies & Procedures

• Assist in the development and improvement of HR policies & procedures

The Senior HR Specialist/HRBP will not be involved in:

• Employee relations or disciplinary cases
• Salary, payroll, or compensation details
• Legal documentation or sensitive HR matters
• Visa/legal case handling

Profile Requirements

• Bachelor’s degree or currently pursuing studies in HR, Business Administration, or related field
• Strong organizational and communication skills
• High attention to detail
• Proficiency in Microsoft Excel and PowerPoint
• Ability to handle information with discretion and professionalism
• Pro-active and Innovative mindset