ABOUT SANTA BARBARA HUMANE:

Santa Barbara Humane is the largest animal welfare organization in Santa Barbara County, dedicated to advancing animal welfare through innovative programs, compassionate care, and collaborative community engagement. Our mission is to build a more humane world by fostering strong connections between people and animals. We value teamwork, inclusivity, and continuous improvement in all we do.
We are seeking HR Specialist - Payroll who is proficient in ADP. This is a remote position.

Key responsibilities:

• Perform payroll processing to ensure timely and accurate processing of by-weekly payroll using ADP.
• Review and audit the bi-weekly payroll with the CFO to ensure proper payroll processing, such as benefit deductions, vacation accrual, holiday pay, overtime, and leave of absence validation.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare and deliver accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare reports as requested including, but not limited to, of employee earnings, taxes, deductions, and employer’s contribution for social security and unemployment.
• Manage employee recruitment through ADP; collaborate with departmental managers to understand skills and competencies required for openings.
• Conduct new hire onboarding including, but not limited to, offer letters, personnel files, payroll and benefit administration, and SBH electronic systems set-up.
• Conduct new employee orientation and training on SB Humane’s personnel policies, benefits, safety programs, and administrative processes and procedures.
• Administer employee benefits programs, ensure accurate and timely enrollment, updates, and communication; oversee open enrollment and serve as liaison with insurance carrier(s).
• Administer worker’s compensation reports, claims, reporting, leave of absences, and serve as liaison with insurance carriers.
• Administer employee approved leave requests, including communication, documentation, payroll or benefit adjustments, and compliance.
• Promptly address payroll, benefit, and leave related updates and inquiries from employees and managers; manage HR@ email system; liaison with SB Humane HR consultant as-needed; keep managers apprised of information that may impact staffing and operations.
• Respond to employee’s inquiries about payroll, benefits, and leave administration.
• Stay up-to-date with ADP system updates, new features, and regulatory changes impacting payroll and benefits.
• Maintain and update employee records, ensuring the accuracy and confidentiality of all data; track and report employee anniversary, mandatory training, continuing education, and performance evaluation dates.
• Update HR documents and processes as directed; maintain SBH centralized staff platform ( Knowledge Hub).
• Keep CFO apprised of progress, issues, concerns; make recommendations for departmental improvements to maximize efficiency and use of resources.
• Produce departmental reports and manage special projects as directed.
• Participate on committees and attend staff meetings as assigned.
• Other duties as assigned.

• Perform payroll processing to ensure timely and accurate processing of by-weekly payroll using ADP.
• Review and audit the bi-weekly payroll with the CFO to ensure proper payroll processing, such as benefit deductions, vacation accrual, holiday pay, overtime, and leave of absence validation.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare and deliver accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare reports as requested including, but not limited to, of employee earnings, taxes, deductions, and employer’s contribution for social security and unemployment.
• Manage employee recruitment through ADP; collaborate with departmental managers to understand skills and competencies required for openings.
• Conduct new hire onboarding including, but not limited to, offer letters, personnel files, payroll and benefit administration, and SBH electronic systems set-up.
• Conduct new employee orientation and training on SB Humane’s personnel policies, benefits, safety programs, and administrative processes and procedures.
• Administer employee benefits programs, ensure accurate and timely enrollment, updates, and communication; oversee open enrollment and serve as liaison with insurance carrier(s).
• Administer worker’s compensation reports, claims, reporting, leave of absences, and serve as liaison with insurance carriers.
• Administer employee approved leave requests, including communication, documentation, payroll or benefit adjustments, and compliance.
• Promptly address payroll, benefit, and leave related updates and inquiries from employees and managers; manage HR@ email system; liaison with SB Humane HR consultant as-needed; keep managers apprised of information that may impact staffing and operations.
• Respond to employee’s inquiries about payroll, benefits, and leave administration.
• Stay up-to-date with ADP system updates, new features, and regulatory changes impacting payroll and benefits.
• Maintain and update employee records, ensuring the accuracy and confidentiality of all data; track and report employee anniversary, mandatory training, continuing education, and performance evaluation dates.
• Update HR documents and processes as directed; maintain SBH centralized staff platform ( Knowledge Hub).
• Keep CFO apprised of progress, issues, concerns; make recommendations for departmental improvements to maximize efficiency and use of resources.
• Produce departmental reports and manage special projects as directed.
• Participate on committees and attend staff meetings as assigned.
• Other duties as assigned