GENERAL DESCRIPTION

The Human Resources Specialist supports various HR functions, including recruitment, employee relations, benefits administration, and compliance. This role serves as a vital link between employees and management, ensuring a positive work environment and helping to meet organizational goals through effective HR practices. The HR Specialist is responsible for handling employee inquiries, managing HR records, and assisting in the implementation of HR policies and programs.

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• Associate degree or higher (preferred) in Human Resources, Business Administration, or a related field
• 2-4 years of experience in human resources or a related role
• Knowledge of HR principles, employment laws, and best practices
• Ability to convey information clearly and professionally to employees, managers, and external candidates
• Effectively listen and respond to employees’ concerns or questions, demonstrating empathy and understanding
• Strong attention to detail required in reviewing documents, data, and communications
• Mediate conflicts, resolve disputes, and maintain a positive work environment
• Manage multiple HR functions simultaneously, from recruitment to benefits administration
• Familiarity with HR information systems (HRIS), applicant tracking systems (ATS), and payroll software
• Proficiency in Word, Excel, and PowerPoint for document creation, data analysis, and presentations
• Thorough understanding of federal, state, and local labor laws, including FMLA, ADA, EEO, and wage and hour regulations
• Experience in finding and assessing candidates who fit the company culture and role requirements
• Knowledge of onboarding best practices to ensure new employees feel welcomed and integrated
• Provide responsive and helpful assistance to employees regarding HR-related questions or issues

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist in the recruitment process, including job posting, screening resumes, conducting initial interviews, and coordinating the hiring process
• Facilitate new employee onboarding, ensuring a smooth integration into the organization by coordinating orientation sessions, setting up accounts, and managing paperwork
• Function as a resource for employees, addressing questions on HR policies, procedures, and benefits
• Support employee engagement initiatives and help resolve conflicts or concerns in a fair and consistent manner
• Assist in administering employee benefits programs, including health insurance, retirement plans, leave policies, and wellness programs
• Answer employee questions about benefits, enrollment, and eligibility and help resolve any related issues
• Maintain accurate employee records in the HR information system (HRIS), including personal details, employment status, performance evaluations, and training records
• Ensure data integrity and confidentiality, adhering to data privacy and company policy
• Support the development and communication of HR policies, ensuring they align with federal, state, and local laws
• Assist in compliance audits and update policies as needed to reflect regulatory changes
• Coordinate the performance review process, including scheduling evaluations, collecting feedback, and maintaining performance records
• Provide support in creating development plans and identifying training opportunities
• Assist in organizing and facilitating employee training programs, professional development opportunities, and workshops
• Track employee participation in training and development programs and maintain relevant records
• Participate in initiatives to enhance employee satisfaction, retention, and workplace culture
• Assist in conducting employee engagement surveys and analyzing results to inform HR strategies

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Prolonged periods of sitting at a desk, with occasional standing and moving around the office
• Ability to alternate between sitting and standing to reduce strain as needed
• Frequent use of a computer, including typing, viewing screens, and using a mouse
• Occasionally lifting and carrying materials, files, or office supplies weighing up to 10-15 pounds
• Ability to move within the office to attend meetings, conduct interviews, or visit other departments
• Occasional travel may be required for recruitment events, training sessions, or offsite meetings
• Sufficient visual acuity to read computer screens, documents, and printed materials
• Must be able to wear personal protective equipment (PPE) such as work boots, hard hats, work gloves, safety glasses, and hearing protection