Job: HR Supervisor
Type: Maternity Cover
Location: Greater Belfast
Salary: £34,732
Hours of work: 37 Hours Per Week (Monday- Friday)
Closing Date: 5pm on 10/04/25
On behalf of the NI Assembly, MPA recruitment welcome suitable applications for the role of a HR Supervisor.

JOB DESCRIPTION:

There are several Human Resources Supervisor roles within the Human Resources Office and each role has different responsibilities. This job description outlines the level of responsibilities which the post holder will be expected to undertake across several areas within the Human Resources Office. The Human Resources Supervisor will rotate between the different roles.
As a Human Resources Supervisor, your duties will be to:
· Assist with the planning, organising and co-ordinating of efficient and effective recruitment competitions. This will include arranging meetings and interviews and providing advice and guidance to selection panels in line with the relevant policies.
· Co-ordinate and implement an effective on-boarding process for new staff to include liaising with managers and other key stakeholders.
· Support the management of sickness absence in accordance with relevant Assembly Commission policies e.g. update and maintain data, monitor and report on sickness absence levels, providing statistics for monthly reports and liaise with the occupational health adviser and staff support service for medical reports.
· Support managers and staff with their duties relating to performance management.
· Provide timely and accurate advice and guidance to managers and staff on a wide range of Human Resources policies and procedure, seeking advice from the Human Resources Services Team Manager and senior Human Resources manager as appropriate.
· Support the Human Resources Services Team Manager in providing accurate and timely Human Resources advice to Members in their role as employers.
· Co-ordinate and implement health and wellbeing initiatives.
· Assist in the review and development of Human Resources policies and procedures, including research, liaison with other organisations and consideration of legislation and good practice.
· Maintain and provide accurate and timely Human Resources management information and manage information in line with data protection policies and procedures.
· Provide administrative support for Disciplinary, Grievance and Dignity at Work casework and return to work interviews.
· Update and maintain data in relation to vacancy management, including the management of staff in post within agreed complement, assisting in the production of management information papers, ensuring that information is stored appropriately and in line with legislative requirements.
· Liaise with a range of recruitment agencies regarding the placement of agency workers and invoicing arrangements.
· Collate and maintain accurate Equal Opportunities information to facilitate statutory returns, ensuring that data is stored appropriately and in line with legislative requirements.
· Co-ordinate learning and development (L&D) activities including planning the arrangements for L&D events; responding to L&D queries; processing invoices related to L&D; taking forward actions following training e.g. evaluation/feedback etc.
· Collate information to inform responses to Assembly Questions, Freedom of Information and Data Protection requests.
· Support the Human Resources Services Team Manager in the maintenance of the integrated Payroll and Human Resources Management System.
· Provide operational advice to staff on the various software packages used within the Human Resources Office.
· Comply with the Assembly Commission’s Equal Opportunities and Dignity at Work policies and procedures.
· You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.

MPA ARE COMMITTED TO PROVIDING EQUALITY OF OPPORTUNITY IN EMPLOYMENT AND WELCOME APPLICATIONS FROM ALL SUITABLY QUALIFIED APPLICANTS IRRESPECTIVE OF GENDER, MARITAL OR FAMILY STATUS, RELIGIOUS BELIEF, POLITICAL OPINION, DISABILITY, AGE, RACE, NATIONALITY, OR SEXUAL ORIENTATION.

Job Type: Full-time
Pay: £34,732.00 per year

Schedule:

• Monday to Friday

Education:

• Diploma of Higher Education (preferred)

Experience:

• administrative support for a range of HR services: 2 years (required)

Work Location: In person
Reference ID: CON-H

JOB PURPOSE

The Human Resources (HR) Office is comprised of three teams, HR Services: HR Learning & Development and HR Recruitment.
The HR Supervisor co-ordinates with the HR Team Managers to deliver a range of services, including recruitment and selection, on-boarding, performance management, managing attendance, workforce planning, employee relations and providing advice and guidance on a range of HR policies and procedures.