HR & Talent Associate at Boys & Girls Club of Santa Monica

Santa Monica, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

31.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Work Ethic, Organization, Self-Motivation, Time Management, Verbal Communication, Written Communication, Multi-tasking, Deadline Management, Teamwork, Instruction Following, Detail Orientation, Recruiting, Onboarding, Applicant Tracking, Compliance Auditing, HR Operations

Industry

Individual and Family Services

Description

Description Job Title: HR & Talent Associate Compensation: $27.00-$31.00/Hour + Benefits Schedule: 30-40 hours per week, based on business need, 5 days a week Job Location: Santa Monica Boys & Girls Clubs Admin Office Reports to: VP of Finance & Administration Our Mission: Enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens. Our Vision: Our vision for our youth is that they develop healthy physical and emotional habits, succeed in their chosen educational and career pathways, achieve self-efficacy and confidence, and become leaders in their communities. Summary: The HR & Talent Associate plays a key role in supporting the Boys & Girls Club of Santa Monica’s talent acquisition, recruitment outreach, and employee onboarding efforts. This position ensures a positive and efficient experience for candidates and new team members while helping maintain high-quality staffing practices across Club locations. The HR & Talent Associate will report to the Vice President of Finance & Administration and work closely with the Chief of Staff to support organization-wide workforce needs, employee engagement, and operational excellence. Recruiting & Talent Acquisition · Support end-to-end recruiting efforts for open positions across Club locations, including hourly, program, and administrative roles. · Coordinate job postings, applicant tracking, and hiring workflows within Paylocity. · Oversee resume review, candidate screening calls, interview scheduling, and communication throughout the hiring process. · Participate in recruiting events, job fairs, and community outreach initiatives, including recruiting fairs throughout Santa Monica, researching recruiting outreach opportunities as needed. Pre-Employment & Onboarding Support · Manage pre-employment processes including offer letters, background checks, onboarding documentation, BGCA requirements, and any other SMBGC requirements. · Facilitate onboarding for new staff, ensuring a welcoming and compliant start. · Travel to Club locations as needed to support onsite onboarding and training activities. · Maintain onboarding modules and workflows in Paylocity to ensure accuracy, completion, and efficiency. Orientation & Employee Experience · Coordinate and facilitate new hire orientation sessions in collaboration with leadership and program operations teams. · Ensure new team members are informed about organizational policies, culture, safety practices, and expectations. · Provide ongoing support to employees during their first few weeks of employment. Operational & Quality Support · Assist with HR-related program operations and quality initiatives that support compliance and continuous improvement. · Maintain accurate employee records and support reporting needs. · Proactively audit personnel files, onboarding/offboarding trackers, training certificates, to ensure compliance with state, BGCA, and SMBGC requirements. · Support BGCA annual audit, providing requested documentation as needed. · Collaborate cross-functionally with Program Operations, Finance & Administration, and the Chief of Staff to support workforce priorities. RELATIONSHIPS: Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel External: Maintains contact with external community groups, schools, members' parents and others to promote SMBGC programs and assist in resolving problems Requirements SKILLS AND COMPTETENCIES REQUIRED: • Minimum 2 years’ experience in HR, recruiting, or administrative role. • Exceptional work ethic, well organized and self-motivated. • Experience working independently and managing time efficiently. • Exceptional verbal and written communication skills, with the ability to clearly convey information to employees, managers, and external audiences. • Proven ability to multi-task, meet deadlines, and prioritize to meet goals and objectives. • A team player who enjoys working with others and aligning to achieve higher strategic goals and organizational objectives. • Ability to carry out instructions furnished in written, oral or diagrammatic form. Involves semi-routine standardized work with detail and organization • Mandatory CPR and First Aid Certifications and TB clearance OTHER JOB REQUIREMENTS: May participate in special programs and/or events. May be required to assist in other administrative areas. Assume other duties as assigned. Ability to drive or use other reasonable transportation to commute between Club sites. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Regularly moves about the office to coordinate work. Regularly sits at a computer station and operates electronic equipment. May lifts, carries and positions objects weighing up to 25 pounds. Typically stands, bends, stoops and crouches. SMBGC is committed to building an inclusive team and strongly encourages candidates with diverse backgrounds and identities to apply. We will prioritize filling this position with qualified candidates who reflect our youth through lived experience as someone from a marginalized community or with diverse and intersecting identities, including race, sexual orientation, gender identity, socio-economic background, and?other intersecting identities. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Responsibilities

The HR & Talent Associate supports end-to-end recruiting efforts, including job postings, applicant tracking in Paylocity, resume review, and interview coordination for various roles across Club locations. This role also manages pre-employment processes, facilitates new staff onboarding, coordinates orientation sessions, and assists with HR operational quality initiatives to ensure compliance.