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HR Travel Assistant at Gridlines
Gurugram, haryana, India -
Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Travel Coordination, Organizational Skills, Multitasking, Communication Skills, MS Office Proficiency, Expense Management, Visa Processing, Vendor Coordination

Industry

Financial Services

Description
Travel Management: Coordinate domestic and international travel arrangements for employees, including flights, hotels, local transportation, and itineraries. Maintain travel calendars and ensure timely bookings aligned with company travel policies. Assist employees with travel-related queries and provide support during travel emergencies or changes. Visa & Documentation: Handle end-to-end visa processing for employees, including preparing documents, scheduling appointments, and liaising with agencies or embassies. Ensure all travel and visa documents are updated, compliant, and properly filed. Ordering & Procurement: Manage ordering of office-related items such as travel supplies, stationery, and admin essentials. Coordinate with vendors for quotations, procurement requests, deliveries, and follow-ups. Maintain inventory records and ensure timely replenishment. Expense Management: Assist employees with travel expense claims and ensure accurate documentation. Assist our Finance team in maintaining all kinds of expenses. Review, verify, and consolidate travel and admin expenses for approval. Support month-end expense reporting and maintain records for audits. Skills & Qualifications Bachelor’s degree in HR, Business Administration, Travel Management, or related field. 1–3 years of experience in travel coordination, admin, or HR support roles. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in MS Office (especially Excel and Outlook). Ability to work in a fast-paced environment and handle time-sensitive tasks. A competitive base salary with flexible working arrangements, including a mixture of office-based, working from home, and working on client sites. Significant opportunities for professional growth and development as we expand. Access to cutting-edge financial modelling tools and resources. Collaborative and supportive team culture.
Responsibilities
The HR Travel Assistant will coordinate domestic and international travel arrangements for employees, manage visa processing, and assist with travel-related queries. Additionally, they will handle expense management and maintain inventory records for office supplies.