HSE Coordinator Safety & Training Support at CEI Services

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Employment Onboarding, Training Support, Microsoft Office Suite, Learning Management Systems, Safety Data Management Systems, Organizational Skills, Communication Skills, Documentation, Compliance Tracking, Calendar Management, Report Preparation

Industry

Construction

Description

Overview Company Summary MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients. MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work. MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. Job Summary The HSE Coordinator is an administrative function that supports the operational success of the MasTec Utility Services organization by managing new‑hire onboarding, coordinating apprenticeship and training programs, and providing administrative support to the Safety and Training departments. This role is ideal for someone who is organized, proactive, and comfortable working in a fast‑paced environment that supports HSE management and operations centers and fleet management operations (Driver-I). Responsibilities Facilitate new‑hire orientation, including scheduling, preparing materials, completing I-9 verifications and ensuring all onboarding requirements are completed. (Interactive communications with Human Resources, Payroll teams) Serve as the primary administrative support for the Training and Safety teams, including maintaining calendars, preparing documents, and tracking certifications. Coordinate apprenticeship program support activities, including enrollment, progress tracking, communication with apprentices, and documentation required for state or industry compliance. Maintain accurate training records, safety documentation, and employee files in internal systems. Schedule and communicate safety training offerings, SRB / toolbox talks, and field crew development sessions. Prepare reports, spreadsheets, and dashboards to support leadership visibility into onboarding, training, and apprenticeship metrics. Communicate with new hires, supervisors, and field managers to ensure smooth onboarding and timely completion of required training. Support logistics for training events, including room setup, materials, sign‑in sheets, and follow‑up documentation. Monitor deadlines for training certifications, renewals, and apprenticeship milestones, fleet vehicle registrations, with collaboration with the Fleet Group and Learning & Development group. Ensure supplies / stocks of training resource materials, personal protective equipment, sundries. Provide general administrative support to operations leadership as requested. Qualifications Experience in project coordination, employment onboarding, training support, or administrative roles; utility, construction, or field‑services industry experience preferred. Strong organizational skills and the ability to manage multiple priorities with accuracy. Proficiency with Microsoft Office Suite; Learning Management / Safety Data Management Systems. Excellent communication skills and comfort interacting with field employees, supervisors, and leadership. Ability to work independently, solve problems proactively, and maintain confidentiality. High attention to detail, especially in documentation and compliance‑related tasks. High school diploma required, associate degree or higher preferred. Physical Demands and Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

Responsibilities

The HSE Coordinator manages new-hire onboarding, coordinates apprenticeship and training programs, and provides administrative support to Safety and Training departments. Key duties include maintaining training records, scheduling safety sessions, and tracking certifications and fleet registrations.