Full job description

HR Administrator

GT Stewart Solicitors Ltd Full-time | Permanent | Remote

Salary: £24,784.50 per annum

About the Role

GT Stewart is seeking a highly organised and proactive HR Administrator to join our growing HR team. This is a key support role within a busy, fast-paced legal environment, providing efficient and accurate administrative support across the full employee lifecycle. The role is remote though travel to London offices is expected to meet business needs.

You will play a vital role in ensuring the smooth running of HR processes, maintaining high standards of data accuracy, and supporting onboarding, compliance, and general HR operations across the firm.

Key Responsibilities

• Manage the HR inbox, responding to routine HR queries in a timely and professional manner
• Prepare, issue, and track HR letters, contracts, and employee documentation
• Maintain accurate and up-to-date employee records across Employment Hero our HR Platform and internal HR systems
• Process contractual changes and updates to employee details
• Support HR audits by ensuring documentation and records are complete and compliant
• Maintain and organise HR filing systems (digital and physical where applicable)
• Coordinate meetings, training sessions, and HR-related events
• Take accurate meeting notes and minutes when required
• Prepare and distribute onboarding paperwork via Employment Hero
• Chase outstanding onboarding forms and compliance documentation
• Coordinate reference requests and right to work checks
• Liaise with IT regarding equipment setup and system access for new starters
• Schedule and support employee inductions
• Monitor onboarding progress, updating trackers and systems accordingly
• Track completion of practice management training during probation periods
• Monitor mandatory training and policy compliance via Employment Hero
• Support general HR administration to ensure smooth day-to-day operations
• Support the implementation of employment legislation changes.