Human Resource Administrator

at  Rubicon Heritage Services Ltd

We are looking for an energetic and eager Human Resource administrator to join our team here at Rubicon Heritage Services Ltd. This position will suit a positive and well organised Administrator who can work closely cross functionally and is committed to developing the role across three jurisdictions (Ireland, UK and Germany). The ideal candidate will bring a can-do attitude and will have a keen interest for administrative duties and will work closely with the People and Culture Manager.

Key duties and responsibilities:

• Deliver effective administrative support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline and grievance processes, employee engagement, communications, employee relations, and performance management.
• Complete accurately all required documents to send to Shared Services during the employees’ lifecycle;
• Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation;
• Generate and produce reports around long term absences, working time directives, employee turnover and annual leave;
• Conduct exit interviews and provide up-to-date data on labour turnover and stability of the workforce;
• Assist in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards;
• Work closely with the People and Culture Manager as appropriate, building on working relationships to improve and promote a positive employee relations culture;
• Become a ‘Champion’ of the Human Resources Information System (PIM and Atlas), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines;
• Assist with the development of graduate intake of trainees under the Company’s Graduate Programme and ensure their development programmes are adhered to;
• Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework;
• Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines;
• Process routine employee requests and provide relevant information and paperwork as required in a timely fashion;
• Keep up to date with new employment legislations
• Provide any other administrative support that may be required;
• Provide support on HR projects and special events as required.

The candidate will have:

• Previous experience working in an administrative role
• The ability to meet deadlines in a multi-faceted environment
• Work well cross functionally and develop professional relationships
• Excellent Communications skills
• Results focused and driven
• Team Player with excellent attention to details and an ability to work on own initiative
• Good at multi-tasking and works well in a fast-paced environment

Hours:
The standard hours will be 37.5 hours per week, based on a 7.5 hour working day, Monday to Friday.

Benefits:

• Flexible/Remote Working
• Bike to Work Scheme
• 1-day additional annual leave per 5 years of service’
• Mileage Allowance
• Professional development through the Education Assistance Programme
• Employee Assistance Programme
• Employer Pension Contribution
• Employee Assistance Programme
• Pension contributions after 6 months service
• Annual pay review

Salary: €30,000
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Job Type: Full-time
Pay: €30,000.00 per year

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• On-site parking
• Sick pay
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• Leaving Certificate (preferred)

Experience:

• HR: 1 year (preferred)
• Administration: 1 year (preferred)

Work Location: Hybrid remote in Old Whitechurch Rd, Kilnap, CO. Cork
Application deadline: 28/02/2025
Reference ID: Human Resource Administrato

• Deliver effective administrative support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline and grievance processes, employee engagement, communications, employee relations, and performance management.
• Complete accurately all required documents to send to Shared Services during the employees’ lifecycle;
• Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation;
• Generate and produce reports around long term absences, working time directives, employee turnover and annual leave;
• Conduct exit interviews and provide up-to-date data on labour turnover and stability of the workforce;
• Assist in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards;
• Work closely with the People and Culture Manager as appropriate, building on working relationships to improve and promote a positive employee relations culture;
• Become a ‘Champion’ of the Human Resources Information System (PIM and Atlas), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines;
• Assist with the development of graduate intake of trainees under the Company’s Graduate Programme and ensure their development programmes are adhered to;
• Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework;
• Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines;
• Process routine employee requests and provide relevant information and paperwork as required in a timely fashion;
• Keep up to date with new employment legislations
• Provide any other administrative support that may be required;
• Provide support on HR projects and special events as required