CLASSIFICATION & REGULAR HOURS

Hours per Week: 35
Salary Grade: Level O
Please note, this is a 13-month contract opportunity.

ABOUT US

The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full-time faculty and over 1,500 staff.
The Faculty Affairs team is recognized as leaders in human resource practices contributing to the success of Schulich, Western, and its community, which includes Hospital and Research Partnerships. We add value by developing proactive human resource strategies and delivering exemplary employment related services related to Faculty member with basic science and clinical appointments. As a team of innovative professionals, we encourage a productive and respectful work environment through collaboration, partnership and technology.

QUALIFICATIONS

Education:

• 4 year University Bachelor’s Degree with completion of courses in Human Resources

Experience:

• 3 years progressive experience in human resources administration in healthcare, education or public sectors
• Experience supporting human resources functions in a unionized environment

Knowledge, Skills & Abilities:

• Familiarity with Human Resources principles and practices
• Knowledge of Western collective agreements and policies impacting faculty preferred
• Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
• Communication skills to clearly and effectively interact with all levels of the organization
• Verbal and written communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
• Ability to work in a manner that models best practices in confidentiality standards
• Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
• Customer service skills with a desire to achieve results in a professional and timely manner
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability and willingness to stay abreast of technological developments
• Discretion, tact and maturity to deal with highly confidential subjects or issues
• Ability to employ a systematic and efficient approach to work
• Adapts readily and effectively to changing priorities and demands
• Intermediate computer skills in Microsoft Office Suite
• Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
• Ability to plan and manage events of various sizes
• Ability to prioritize and organize a fluctuating work load
• Proven ability and natural inclination to develop relationships by interacting with people in a professional, respectful and diplomatic manner
• Ability to work independently and effectively as a member of the team to achieve department goals
• Familiarity with University policies and procedures preferred

The Human Resources Assistant will be responsible for carrying out a range of human resources activities related to selection and search committees for Department Chairs, Chair/Chiefs, Endowed Research Chairs, Canada Research Chairs (CRCs), and Decanal Appointments. The role will act as a resource and provide support, information and guidance to the Dean, Chairs, Co-Chairs, Departmental Managers of Administration and Finance, Search Committee Members, applicants, external reviewers and other related stakeholders regarding search and selection committee policies and procedures. The Human Resources Assistant will maintain a thorough knowledge of regulations, the UWOFA collective agreement, CRC government regulations, Senate policies, the Joint Chair/Chief Agreement, and terms of reference documents for each of the Endowed Chairs.