Responsibilities:

1. Full-cycle recruitment including developing job descriptions, posting, screening resumes, scheduling interviews, interviews, conducting reference checks, maintaining communication with candidates.
2. Coordinate & support onboarding of new employees, including preparing onboarding materials, drafting orientation schedules, and ensuring all documentation is completed.
3. Maintain recruitment records and applicant tracking systems.
4. Back up for bi-weekly payroll, ensuring accuracy and timeliness in accordance with Community Healthcaring Kitchener-Waterloo policies and legal requirements.
5. Perform accurate data entry and maintenance of employee information within the Human Resource Information System (HRIS).
6. Serve as backup support for payroll processing.
7. Support compliance with company policies and employment legislation.
8. Maintain and update payroll records in the HRIS system (BambooHR), and ensure employee files are accurate and up-to-date.
9. Provide administrative and operational support to the HR Manager.
10. Perform all duties related to the administration of the employee group insurance plan, pension, and other benefits: process new enrolments, updates, and terminations.
11. Ensure that all required documentation, policies, and training for students are organized and completed prior to their arrival.
12. Maintain and update employee records in compliance with Community Healthcaring Kitchener-Waterloo policies and legal requirements.
13. Assist in preparing HR-related reports including time off, staffing, Statistics Canada submissions, Canada Summer Job Grants, and other reporting.
14. Provide support to employees by answering questions and contributing to a positive & supportive work environment.
15. Assist with WSIB including completing Form 7, and related documentation.
16. Verify and document professional licenses/certifications and liability insurance on annual basis for required positions.
17. Participate in the Joint Health & Safety Committee and support Health & Safety within CHCKW.
18. Provide information to employees and prepare documents related to staff leaves of absence and offboarding.
19. Track and ensure all required training and orientation documents are completed. Provide orientation to new staff for all human resources.
20. Provide information to employees and prepare documents related to staff leaves of absence and terminations including benefits and pension entitlements.
21. Assist with collecting information on workplace occupational health, employment standards and other employment related legislation changes.
22. Assist in duties related to the administration of our benefits & pension.
23. Other administrative & HR related duties as needed.
24. Participate in team/staff meetings and other meetings and committee work as assigned to support both service delivery and organizational goals.
25. Work individually and collaboratively in the development and implementation of quality improvement initiatives and activities as needed.
26. Work in a manner that preserves confidentiality.
27. Work in a manner that ensures safety and minimizes risk to clients, volunteers, and the Centre.
28. Work in a manner consistent with the Community Healthcaring KW Vision, Mission, and Values.
29. Work in a manner that demonstrates self-reflection and personal accountability for work performance.
30. Adhere to all Community Healthcaring KW policies.
31. Adhere to appropriate infection control practices.
32. Perform any other duties as assigned by your supervisor.

Accountability

This position reports to: Human Resources, Manager