Human Resource Specialist at Family Services Association

Moreno Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

35.0

Posted On

02 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, HRIS, Compliance, Employee engagement, Onboarding, Offboarding, Benefits administration, Reporting and analysis, Confidentiality, Microsoft Office Suite, Time management, Communication skills, Record keeping, Auditing, Workers' compensation, Payroll tax

Industry

Civic and Social Organizations

Description

Human Resource Specialist Summary of Job: The Human Resources Specialist is a versatile role responsible for a wide range of HR and payroll functions. This role supports a wide range of HR functions including employee engagement, recruitment, onboarding and offboarding, HR reporting and analysis, compliance. You will also be cross-trained in various HR and payroll responsibilities, have the opportunity to participate in department-wide projects, and provide coverage for other HR and Payroll functions as needed. The ideal candidate is a detail-oriented professional who can manage multiple priorities and maintain strict confidentiality. Essential Job Duties: Payroll * Maintain accurate employee information in the HRIS/payroll system, including leave balances, overtime, tax information, garnishments, and benefit deductions. * Review and ensure the accuracy of approved timesheets, resolving any inconsistencies to ensure compliance with all applicable rules and regulations. * Administer paychecks, direct deposits, deduction summaries, and earning statements for all employees on a semimonthly schedule. * Prepare, process, and file state and federal payroll tax returns (e.g., Form 941, DE 9, W2/W3) and other required reports by their deadlines. * Reconcile payroll accounts monthly and yearly and complete all assigned month-end close activities. * Prepare internal payroll reports as needed and participate in internal and external audits (e.g., 403(b), program audits). * Research and resolve any payroll errors by making necessary corrections and adjustments with appropriate approval. Human Resources * Maintain the highest level of confidentiality regarding all human resource activities. * Serve as a first point of contact for the HR department, answering calls and greeting visitors in a professional manner. * Process Payroll Authorization (PA) forms and prepare contingent offer letters using established templates. * Manage new hire processes, including benefits enrollment, I-9 verification, and tracking of immunization records. * Coordinate and conduct new hire orientation and onboarding activities to ensure a smooth transition for new employees. * Provide administrative support to the HR staff, including managing correspondence, scheduling appointments, and preparing reports. * Assist with the administration of employee leaves, workers' compensation claims, and EDD UI claims. * Manage all off-boarding processes, including conducting exit interviews, processing final paperwork, and ensuring the return of company property. * Maintain and audit confidential HR files and records to ensure compliance. * Track mandatory training, certifications, and employee anniversary milestones. * Support and coordinate employee appreciation events and other employee-focused activities. * Provide support to the Human Resources Supervisor and Chief Human Resource Officer (CHRO) on special projects and reports as assigned. Cross-Functional Support & Projects * Be cross-trained in various HR functions to provide flexible support across the team (i.e. Payroll, Workers Comp, Engagement, other tasks, as needed). * Participate in department initiatives, special projects, and process improvements. * Provide backup coverage for other HR and Payroll team members as needed. * Other duties as assigned. Minimum Qualifications: * Bachelor’s Degree in a related field or the equivalent combination of education and work experience. * At least three (3) years of direct payroll processing experience. * At least two (2) years of experience in a human resources support role is strongly preferred. * In-depth knowledge of Federal and California payroll tax and labor laws. * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with HRIS/payroll software. * Excellent written and verbal communication skills with a strong focus on detail and accuracy. * Proven ability to maintain confidentiality and handle sensitive information with discretion. * Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Ability to manage multiple priorities and maintain confidentiality. * Comfortable in a fast-paced and team-oriented setting. * Background Fingerprint Clearance * Drug Test Clearance * Bilingual Spanish/English preferred Licenses & Certifications: * Current CA Driver’s License & proof of Automobile Insurance Physical & Mental Demands: * Office Environment requires a lot of time in front of computer. * Ability to remain calm and responsive when accidents occur with employees. * Ability to handle multiple tasks simultaneously

Responsibilities

The Human Resource Specialist manages end-to-end payroll processing, tax reporting, and compliance while supporting core HR functions like recruitment, onboarding, and employee engagement. The role also involves maintaining confidential records, providing administrative support to leadership, and participating in department-wide projects.