JOB SUMMARY:

The Human Resources Administrative Assistant assists the Human Resources department with day-to-day administration and support with various initiatives and projects.

QUALIFICATIONS:

• High school diploma or equivalent is required.
• A post-secondary education with a concentration in Office Administration, Business, Human Resources or Maritime Studies and/or 1-3 years related experience.
• Ability to thrive in a diverse team environment while also having strong initiative and being able to work independently.
• Self-motivated with excellent organizational, planning and prioritization skills.
• Ability to maintain absolute confidentiality, discretion and diplomacy on all business matters.
• Detail orientated with a focus on accuracy and quality.
• Ability to remain calm under pressure and to meet deadlines and prioritize tasks.
• Highly skilled in Microsoft Office, particularly Excel, Word and PowerPoint.
• Strong communication skills (verbal and written).
  The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
  Algoma Central Corporation encourages application from designated group members identified under the Federal Employment Equity Act. Algoma Central Corporation is committed to the full inclusion of all qualified individuals. As part of this commitment, Algoma will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact recruitment@algonet.com.

• Provide administrative assistance to HR department, including but not limited to scheduling meetings, preparing correspondence and taking meeting minutes.
• Assist with maintaining employee records in the HRIS system including collecting and uploading employee photos.
• Oversee the organization and archiving of employee documents, ensuring secure and accessible record-keeping.
• Upload documents, training certificates and email correspondence to employee files.
• Verify crew documentation and certifications submitted by employees through Algoma Crew Documents, flagging any discrepancies or expiries to Fleet Personnel Coordinators or Managers.
• Receive and track shipboard performance documents in HRIS as well as send documents through appropriate workflow.
• Prepare and issue employment-related documents, such as employment confirmation letters and visa request letters.
• Assist with organizing and supporting events and activities including but not limited to, department, community involvement and recruitment initiatives.
• Assist in guiding employees through various HR processes as well as related queries and requests in a professional and helpful manner.
• Monitor general department email inboxes including responding where appropriate and ensuring appropriate distribution to others in the department.
• Respond to travel agent inquiries related to employee details.
• Assist with booking department travel and submitting related expenses.
• Assist with research as well as data collection and analysis.
• Assist with vendor set up and cheque requisitions.
• Act as back up to others in the department particularly Fleet Personnel.
• Along with the other admins, assist with reception coverage and associated duties.
• Oversee office services, inventory and procurement of supplies.
• Sorts and distributes both incoming and outgoing mail, including deliveries, couriers and faxes.
• Other general office duties as assigned.