Human Resources Administrative Assistant at Havis Inc

Warminster Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Administrative Support, Communication Skills, Microsoft Office Suite, Organizational Skills, Attention to Detail, Customer Service, Teamwork, Multitasking, Problem Solving, Time Management, Interpersonal Skills, HR Laws, Event Coordination, Data Management, Office Equipment

Industry

Manufacturing

Description

Job Title: Human Resources Administrative Assistant Department: Human Resources Accountability: This position reports to the Human Resources Supervisor Administrative Responsibilities: * Greet and screen visitors; ensure they sign in and receive appropriate visitor badges if necessary * Answer, screen, and distribute incoming phone calls and voicemails * Notify staff when visitors arrive for scheduled meetings * Serve as gatekeeper for office staff regarding sales solicitations * Prepare and process outgoing mail, including certified mail, and distribute incoming mail * Maintain funds and supplies for the postage meter * Stock conference rooms, training rooms, and coffee bars with coffee, condiments, and water * Schedule and manage multiple calendars in Outlook * Manage calendar invites for employee birthdays and anniversaries * Prepare and mail birthday and anniversary cards to employees * Assist with general administrative tasks as assigned Human Resources Support: * Provide administrative support to the HR department, including maintaining and processing employee documentation and personnel records * Assist with HR events, employee communications, and company-wide meetings * Assist with vendor selection for food, ordering of tables/chairs, and appropriate gifts * Support onboarding activities and help maintain employee files and databases * Collaborate with HR team members on employee engagement and recognition programs * Provide assistance to employees with basic HR inquiries * Support HR initiatives across multiple shifts as needed * Manage the stocking and inventory of employee uniforms * Assist in HR projects as needed Requirements: * High School Diploma or GED required; Associate’s or Bachelor’s degree in HR, Business, or related field preferred * 2+ years of administrative or HR support experience preferred * Must have a pleasant, professional, and helpful manner * Strong attention to detail and organizational skills * Excellent verbal and written communication skills * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Ability to multitask and prioritize in a fast-paced environment * Comfortable operating office equipment and maintaining supplies * Comfortable communicating professionally and effectively with employees at all levels, including executive leadership * Ability to understand written and verbal instructions in English * Team-oriented with strong interpersonal and customer service skills * Knowledge of HR laws and regulations a plus .Work Environment – Office * Office Equipment * Chemicals, (See MSDS) * Dust * Noise Prepared by: Human Resources Approved by: Director of Human Resources 8:30am - 5:00pm 40 hours per week

Responsibilities

The Human Resources Administrative Assistant is responsible for greeting visitors, managing phone calls, and providing administrative support to the HR department. This role also involves assisting with employee documentation, onboarding activities, and HR events.