Human Resources Administrative Assistant I (In-Plant) at ReCon Management Services

Sulphur, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Personnel File Management, Timekeeping Systems, New Hire Orientation, Document Scanning, Requisition Entry, Training Portal Management, Budget Monitoring, Oral Communication, Written Communication, Computer Proficiency, Confidentiality

Industry

Mechanical or Industrial Engineering

Description

Description *In-plant role - See Client specific information below in Job Requirements. Summary of Description: Responsible for coordinating the office clerical needs. Coordinating with project managers to assure project clerical needs are met within schedule requirements. Duties also include typing of routine letters, purchase requisitions, material requisitions and miscellaneous correspondence. Responsible for answering phone, transferring calls and messages. Duties: Office coordination Responsible for answering phones, transferring calls and messages Mail - incoming and outgoing Faxes - incoming and outgoing Routine clerical duties Perform other job-related duties as assigned Education and Experience: High School Diploma or equivalent (G.E.D.) with 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Licensing Requirements: Valid Driver’s License Specific Skills: Professional appearance Good oral and written communication skills Intermediate to advanced skills in office related software packages, and computer database understanding and proficiency Confidentiality Physical Requirements: Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Requirements * Due to In-Plant position the below referenced Job Duties have been provided by the client: • Set up personnel files • Tracking vacation and vacation requests for operations • Answer questions about local timekeeping system (Dayforce) • New Hire Orientations (Conduct Salary NHO, Schedule Hourly New Hire Orientations) • Scan documents onto the shared drive. • IFS – Enter requisitions • Support HR Manager and Operations as needed • Schedule New Hires, Transfers and Return to Work Drug Screens and Physicals • Manage Training Portal o Includes creating trainings, troubleshooting and setting up accounts • Ordering lunches • Updating training records • Managing IWTP grant for training grant money • Monitoring training budget to ensure we don’t overspend. • Proficient computer skills • Other duties as assigned

Responsibilities

Coordinates office clerical needs and supports project managers to ensure schedule requirements are met. Manages HR administrative tasks including personnel files, new hire orientations, and training portal administration.