This position is responsible for managing a variety of HR processes, maintaining accurate employee records, supporting benefits administration, and ensuring compliance with applicable laws, regulations, and district policies. The HR Administrative Assistant serves as a point of contact for staff regarding HR-related inquiries and ensures efficient day-to-day operations of the HR office.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of HR principles, policies, and procedures, including FMLA, Workers’ Compensation, and employee benefits administration.
• Proficiency in data entry and database management, with high attention to accuracy and detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and able to quickly learn and utilize HR software systems, including RDA and other district platforms.
• Ability to work collaboratively in a team environment and provide exceptional customer service.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Minimum of three (3) years of administrative support experience, preferably in a Human Resources setting.
• Experience with payroll systems, HR databases, and benefits administration preferred.

• Provide general administrative support to the Director of Human Resources, including scheduling, correspondence, document preparation, and filing.
• Maintain and update the HR database, including the Allotment Chart and Stipend Spreadsheet, ensuring accuracy and timely entry of information.
• Enter and maintain employee data in the RDA payroll system, ensuring compliance with payroll deadlines and accuracy of records.
• Administer and track Family and Medical Leave Act (FMLA) requests, ensuring proper documentation, communication, and compliance with federal and state requirements.
• Process Short-Term Disability claims for hybrid employees, coordinating with employees and providers to ensure timely submission and follow-up.
• Assist with Workers’ Compensation claims, including incident reporting, follow-up with providers, and coordination with insurance carriers.
• Prepare and submit enrollment packets to benefit providers, ensuring completeness and accuracy.
• Maintain confidential employee records in accordance with applicable privacy laws and district policies.
• Assist with onboarding new employees, including preparing new hire packets, processing required documents, and updating systems.
• Provide information and assistance to employees on HR-related topics, benefits, and procedures.
• Support HR reporting requirements by compiling data and generating reports as requested by the Director of Human Resources.
• Perform other related duties as assigned to support the efficient operation of the Human Resources department.