Human Resources Administrative Assistant at MVM Inc

McAllen, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Employee Relations, Administrative Skills, Compliance, Onboarding, Benefits Administration, Communication Skills, Multitasking, MS Office, HRIS, Training, Safety, Customer Service, Problem Solving, Teamwork, Confidentiality, Labor Relations

Industry

Business Consulting and Services

Description

Title: Human Resources Administrative Assistant Location: McAllen, TX Schedule: This position is mission critical and essential to the ongoing operations and requires a flexible schedule to support a 24/7/365-day operation. About MVM, Inc. Service, Support, Success are the pillars upon which MVM’s founders built the company, and they continue to serve as MVM’s core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members. Working at MVM, Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you! Job Summary: The Human Resource Assistant provides administrative and general HR support to the People Services function as needed, including training, employee relations, reporting, benefits administration, onboarding/offboarding, file maintenance and HRIS entry. The Human Resources Assistant will have excellent administrative skills with the ability to multitask and adapt in a fast-paced environment. Essential Functions and Responsibilities: Acts as the primary point of contact and customer service representative for all MVM, Inc. contract specific employees based in assigned office. Responsible for the collection, and digital file maintenance of all personnel documents into HRIS system and other supporting systems. Handles Employee Relations concerns and formal complaints, initiating and escalating employee investigations in partnership with HRBPs and Operations. Provides support with recording and administration of progressive discipline actions and annual performance evaluations. Coordinates regular, post-accident, and random drug testing process in coordination with contract requirements working with our vendor and HRBP to ensure compliance. Responsible for monitoring notifications and managing the tracking and collection of all employee compliance items, including vaccinations, certifications, licenses, IDs, and any other contract-required documents. Assists the Safety department with the completion of the reporting process for work related injuries and processing of workers’ compensation claims. Coordinates with candidates to ensure all onboarding tasks are completed before their hire or training start date. Responsible for onboarding/new hire paperwork for new employees to include completion of the I-9 and E-Verify, compliance required documents, and disclosure agreements. Assists the Training department with new hire orientation as needed and is responsible for delivering the People Services portion of the presentation. Administration of employee Health & Welfare and benefit programs including handling benefit related questions. Responsible for the distribution of various communications to employees from Operations, Safety, Training and People Services. Organizes and conducts employee engagement and community engagement activities. Supports People Services and Operations teams by performing and managing various People Services related administrative functions. Manages HRSupport mailbox inquiries and escalates them to other departments or personnel as needed. Manages annual open enrollment for their assigned office in line with Benefits guidance and serves as the primary point of contact for enrollment assistance and questions. Performs other duties as assigned. Minimum Qualifications & Skills: Bachelor’s degree or actively pursuing a bachelor’s degree in HR or any related field (a high School diploma with 4 years of experience supporting a Human Resource department may be substituted for a bachelor’s degree) Have at least two years of experience supporting a Human Resource department in an administrative or generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma). General knowledge of employment laws and regulations. Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization. Strong Employee Relations skills necessary. Labor relations (specific to Unions) experience preferred but not required. Ability to deal with confidential and sensitive information. Ability to prioritize work, meet stringent deadlines, balance multiple tasks, identify and escalate issues when necessary, and work in a team environment. Excellent administrative skills, proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success. Strong computer skills in MS Office, including Microsoft Word, TEAMS, Excel, and Outlook. Knowledge of Workday or other HRIS system is helpful. Ability to work weekends or Holidays when needed. Work Schedule: This position is mission critical and essential to the ongoing operations and requires a flexible schedule to support a 24/7/365-day operation. Clearance: Applicants selected will be subject to a government background investigation and may be required to meet the following conditions of employment. Security Requirements: Ability to obtain/maintain a Security Clearance. Favorable credit check for all cleared positions. Successfully pass a background investigation, drug screen. US Citizenship Physical Requirements/Working Conditions: Standing/Walking/Mobility: Must have mobility to attend meetings with the Human Resource Team. Climbing/Stooping/Kneeling: 0% - 10% of the time. Lifting/Pulling/Pushing: 0% - 10% of the time. Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time. Sitting: Sitting for prolonged and extended periods of time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description. Due to the high volume of applications received, the Talent Acquisition Department will contact you directly, should you be selected to advance in our recruitment process. For more information about the company please visit our website at www.mvminc.com MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. MVM complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing this application, interviewing, completing any pre-employment testing or otherwise participating in the employee selection process, please direct your inquiries to hrsupport@mvminc.com. MVM, Inc. is a professional services firm with 2,500 employees and counting across the United States. We have nearly forty years of experience providing professional, technical, administrative, and program management support services to our Government customers, and have extensive domain expertise in counter-narcotics, criminal and civil investigations, public safety, and national security. The health and safety of our employees and contractors continues to be our top priority as we face the challenges associated with COVID-19. MVM is continually monitoring the pandemic circumstances and making changes as appropriate given country, state and local guidelines. Know Your Rights Qualified individuals with a disability have the right to request reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by: (1) sending an e-mail to hrsupport@mvminc.com ; (2) informing us regarding the nature of your request and (3) providing your contact information. Please do not direct any other general employment-related questions to this email and/or phone number. Only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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Responsibilities

The Human Resources Administrative Assistant provides administrative and general HR support, including onboarding, employee relations, and benefits administration. They act as the primary point of contact for employees and manage various HR-related administrative functions.