Human Resources Administrator

at  McGill University

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Position Summary:
Under the direction of the Human Resources Advisor, administer the HR activities for non-academic and academic unionized and non-unionized employee groups. Act a resource person to managers, employees and academic administrators in the Faculty of Education on issues related to Human Resources policies, procedures and collective agreements for all employee groups. Process a variety of business processes on Workday related to talent acquisition, benefits, employment life cycle, leaves, compensation and payroll, terminations and retirements.

Primary Responsibilities:

• Provide support to managers and employees with respect to the day-to-day administration of human resources policies and procedures, including non-academic and non-academic, non-unionized and unionized groups of several collective agreements.
• Foster and maintain excellent working relationships with the various stakeholders. Act as a resource person to managers, employees and academic administrators on issues related to Human Resources policies, procedures and interpretation of collective agreements. Consult with Human Resources Advisors on complex cases.
• Act as contact person for the Workday system. Ensure effective processing of a variety of HR transactions (e.g. new hires, renewals, salary adjustments and corrections, leaves, payroll, retirements, terminations) along with related follow-up and correspondence, letters and documents.
• Participate in the dissemination and implementation of University personnel policies, programs and procedures throughout the unit. Address central HR requests and tickets as assigned.
• Support recruitment initiatives. Prepare job descriptions, postings, translations, assist in interviews, administer tests, verify references, make offers as needed.
• Ensure a seamless onboarding and offboarding experience for new hires and outgoing employees by verifying that all onboarding and offboarding steps are completed. Develop and maintain accurate organizational charts.
• Monitor probationary and trial periods for all new admin & support hires, transfers and temporary assignments. Follow up with employee and supervisor.
• Monitor staff members on work permits. Follow-up to ensure timely completion of work permit renewal documentation.
• Administer and give guidance on leaves (disability leaves, maternity, parental, extended parental, adoption, paternity, unpaid) ensuring proper process and documentation is provided.
• Calculate vacation entitlements, Summer Fridays for full time and part time employees. Provide information and guidance.
• Gather documentation for grievances, arbitration or disciplinary/administrative cases. Liaise with Labour Relations to ensure deadlines are respected. Identify problems and formulate preliminary recommendations to supervisor. Ensure documentation is accurate and complete.
• Compile statistics on management of human resources, produce reports and update documents as required. Ensure all record-keeping is complete, consistent and transparent.
• Participate in special projects. Plan and organize meetings.
• Perform other duties as assigned and assist as needed with backfill or overlapping of duties with co-workers.

Other Qualifying Skills and/or Abilities

• Demonstrated experience working in a human resources environment.
• Experience with University HR policies and collective agreements is an asset.
• Result-oriented with demonstrated ability to effectively plan and review work, collaborate with others, and work successfully in a group setting.
• Demonstrated experience working with information of a sensitive and confidential nature.
• Client focused and proven attention to detail.
• Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels.
• Ability to adapt and multi-task in a fast-paced environment and to carry on simultaneous projects.
• Proficient in Visio, Microsoft Office Suite (Word, PowerPoint, Excel) and Workday to pull reports and effectively track and manage information.
• Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.

Additional Information

• Testing may be administered.

Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 03) $61,070.00 - $71,850.00 - $82,630.00
Job Profile:
MPEX-HRM1D - Human Resources Generalist - Professional 1 (Excluded)
Hours per Week:
33.75 (Full time)
Supervisor:
Human Resources Advisor
Position End Date (If applicable):
Deadline to Apply:
2025-02-09
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca.

• Provide support to managers and employees with respect to the day-to-day administration of human resources policies and procedures, including non-academic and non-academic, non-unionized and unionized groups of several collective agreements.
• Foster and maintain excellent working relationships with the various stakeholders. Act as a resource person to managers, employees and academic administrators on issues related to Human Resources policies, procedures and interpretation of collective agreements. Consult with Human Resources Advisors on complex cases.
• Act as contact person for the Workday system. Ensure effective processing of a variety of HR transactions (e.g. new hires, renewals, salary adjustments and corrections, leaves, payroll, retirements, terminations) along with related follow-up and correspondence, letters and documents.
• Participate in the dissemination and implementation of University personnel policies, programs and procedures throughout the unit. Address central HR requests and tickets as assigned.
• Support recruitment initiatives. Prepare job descriptions, postings, translations, assist in interviews, administer tests, verify references, make offers as needed.
• Ensure a seamless onboarding and offboarding experience for new hires and outgoing employees by verifying that all onboarding and offboarding steps are completed. Develop and maintain accurate organizational charts.
• Monitor probationary and trial periods for all new admin & support hires, transfers and temporary assignments. Follow up with employee and supervisor.
• Monitor staff members on work permits. Follow-up to ensure timely completion of work permit renewal documentation.
• Administer and give guidance on leaves (disability leaves, maternity, parental, extended parental, adoption, paternity, unpaid) ensuring proper process and documentation is provided.
• Calculate vacation entitlements, Summer Fridays for full time and part time employees. Provide information and guidance.
• Gather documentation for grievances, arbitration or disciplinary/administrative cases. Liaise with Labour Relations to ensure deadlines are respected. Identify problems and formulate preliminary recommendations to supervisor. Ensure documentation is accurate and complete.
• Compile statistics on management of human resources, produce reports and update documents as required. Ensure all record-keeping is complete, consistent and transparent.
• Participate in special projects. Plan and organize meetings.
• Perform other duties as assigned and assist as needed with backfill or overlapping of duties with co-workers