Human Resources Administrator - Part Time at YMCA of Central New York

Syracuse, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

18.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Data Accuracy, Employee Documentation, HRIS Support, Recruitment, Onboarding, Organizational Skills, Communication Skills, Interpersonal Skills, Confidentiality, Time Management, Planning, Collaboration, Emotional Maturity, Inclusion, Functional Expertise

Industry

Health;Wellness & Fitness

Description

Description $18.00/hour Monday through Friday - 20 hours/week A Career with a Cause: We are welcoming: we are open to all. We are a place where you can belong and grow. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. Position Summary: This position supports the mission and work of the Y, a leading nonprofit, charitable organization. The HR Administrator provides administrative and operational support to the Human Resources team, with a focus on HR processes, data accuracy, employee documentation, and HRIS support. The HR Administrator helps ensure efficient HR operations, positive employee experience, and compliance with YMCA of the USA and Association policies. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include, but are not limited to the following: Models and teaches the YMCA core values of caring, honesty, respect, and responsibility with members, colleagues, staff, guests, volunteers, and vendors. Knows and follows all YMCA policies, rules, regulations, and procedures, including emergency and safety procedures, and those for the prevention of child abuse. Support and track completion of recruitment, onboarding, volunteer, employee documentation, and termination processes. Create and maintain employee files, including benefits, medical, and leave records, ensuring both physical and digital files are accurate and organized. Maintain and update employee records in the HRIS, including completion of HR Action Forms. Perform regular audits (e.g., minors, leave of absence, training) and generate routine and ad-hoc HR reports. Maintain LMS credentials, and assist with facilitation of required trainings. Retrieve, review, and route HR mail, ensuring relevant information reaches the appropriate parties. Assist with processing wage and employment verifications, including DSS requests, unemployment claims, Workers’ Compensation inquiries, disability documentation, income executions, and garnishment orders. Serve as the first point of contact for general HR, recruiting, onboarding, and benefits inquiries, providing timely and accurate guidance. Provide employees with general information regarding retirement, benefits, and HR-related requests, including eligibility notifications. Support staffing processes by preparing job postings, issuing offer letters, initiating background checks, coordinating onboarding tasks, and assisting with applicant tracking. Assist with special HR projects as assigned by the HR Director. Ensure HR processes comply with federal, state, and local regulations, as well as YMCA policies. Attends all mandatory meetings and trainings. Requirements YMCA Leadership Competencies: Communication & Influence: Listens and expresses self effectively and in such a way that engages, inspires, and builds commitment to the Y’s cause. Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community. Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations. Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence. Functional Expertise: Executes superior technical skills for the role Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community Program Experience, Education, and Qualifications: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred. 2+ years of HR administrative experience preferred. Preferred experience with HRIS systems and Microsoft Office Suite. Strong organizational, communication, and interpersonal skills. Ability to maintain confidentiality and handle sensitive information with discretion. Demonstrates excellent planning, organizational, attention to detail, and time management skills Demonstrates self-direction and the ability to work independently Effective communication skills necessary to inform and support members Trainings & Certifications: Must complete New Employee Orientation, Child Abuse Prevention, Bloodborne Pathogens, Employee Safety, and Hazard Communication trainings prior to start of position. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with applicable law, reasonable accommodations may be made to enable individuals to perform these essential functions. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Employee’s use of personal mobile phone to access work email, make phone calls, and/or texts will be required. All employees are required to follow the preventative health policies of the YMCA at all times. The noise level in the work environment is moderate. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The HR Administrator provides administrative and operational support to the Human Resources team, focusing on HR processes and data accuracy. This role ensures efficient HR operations and a positive employee experience while maintaining compliance with YMCA policies.