ABOUT US

Sabre Rail is a leading name in the rail industry, specialising in rail component overhaul, service, and manufacture. With over 36 years in industry, we have a wealth of experience in mainline, high speed, freight, metro, and light rail services and have established ourselves as a trusted partner for railway operators and manufacturers worldwide. At our office based in Newton Aycliffe, our dedicated team of around 100 staff are committed to fostering a positive and inclusive work environment where every team member can thrive.
Are you ready to keep our people on track? We are looking for a confident, capable and people-focused HR Administrator to keep our internal operations running as smoothly as our rail systems. This is more than an admin role – it’s a chance to truly get stuck in, support every stage of the employee journey, and be part of a company that values precision, passion, and people.

SKILLS & EXPERIENCE:

• Strong administrator with 2 years of experience in a HR role.
• Understanding of basic employment law.
• Ability to work in a fast-paced environment with excellent attention to detail.
• Confident to converse with employees at all levels and maintain a professional attitude.
• A strong set of GCSE level academic results, including Level 5 or above in Maths and English
• Ensure confidentiality is maintained.
• Proficient use of Word, PowerPoint, and Excel

THE ROLE

Reporting to the Managing Director, you will work closely with Departmental Managers, supporting them with various HR related administrative tasks, including recruitment, employee relations, performance management and training and development, whilst maintaining compliance with HR documentation and legislation. Although reporting to the Managing Director, you will have the confidence and autonomy to take ownership of key admin processes, helping to shape a workplace where people genuinely love to work.

WHAT YOU’LL BE DOING

• Be the first point of contact for HR queries from staff and managers
• Own our HR systems – keep records accurate, up to date, and compliant
• Manage onboarding and offboarding processes with a warm and efficient touch
• Draft contracts, letters, and documents – clear, correct, and always professional
• Support recruitment admin – posting jobs, scheduling interviews, coordinating offers
• Be involved in exciting people projects – from wellbeing initiatives to diversity and inclusion
• Spot gaps and improve processes – we love fresh ideas

KEY RESPONSIBILITIES:

Provide advice and support to all staff on HR related issues, including interpreting HR policies and procedures to ensure best practice.

• Execute efficient HR administrative processes across the employee lifecycle, including onboarding, leavers, retirements, contract alterations, work experience, apprenticeships, flexible working requests and other HR related actions.
• Maintain accurate employee records.
• Manage the company Access Control system, monitoring key fobs for all staff, ensuring their distribution and return where required.
• Ensure compliance with Data Protection Regulations.
• Provide HR metrics to the business for use in weekly and monthly Management meetings as requested.
• Communicate any employment law updates throughout the business, ensuring Managers are up to date with all current legislation.
• Support Managers in managing absence by conducting return to work meetings if required, providing data on absence patterns or concerns, and ensuring adherence with company policy.
• Provide support to Managers through effective administration of conflict resolution strategies, informal and formal disputes and grievances in the workplace.
• Support staff through periods of absence, always maintaining utmost respect and confidentiality, whilst adhering to all employment legislation and company policies.
• Coordinate the completion of annual Appraisals, providing documentation for Managers when required.
• Promote a positive work environment by upholding the company values, fostering equality, diversity, and inclusion, and ensuring adherence to health, safety, and wellbeing strategies.
• Assist with the coordination of in-house or off-site employee activities through involvement with the Employee Social Committee.