POSITION

Title: Human Resources Administrator – (Temporary Full-Time - 6 months)
Location(s): Guelph, Ontario
Department: Administrative
Reports to: Human Resources Generalist

JOB SUMMARY

Under the guidance of the Human Resources Generalist, the Human Resources Administrator will be responsible for the documentation and administration support of the HR functions of the organization.
The HR Administration role provides essential documentation, clerical, and administrative support to the Human Resources department. Responsibilities include maintaining employee records, preparing HR-related letters, correspondences, and reports, assisting with recruitment and onboarding processes, assisting with payroll, administration of benefits, coordinating meetings, and ensuring compliance with internal policies and legislations. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with confidentiality and professionalism in a fast-paced environment.

4. DOCUMENTATION & RECORDS MAINTENANCE

• Update and store HR documents such as policies, job descriptions, disciplinary records, evaluation forms etc.
• Maintain up-to-date HR templates and forms.
• Ensure secure and organized filing of all confidential employee records and personnel files.
• Document minutes for HR meetings and track follow-ups.

QUALIFICATIONS, WORKING HOURS & EXPERIENCE

• Post-secondary education in Human Resources or relevant discipline or equivalent experience.
• Minimum 3-5 years’ Human Resources active experience, ideally in a unionized environment and a developmental service, health care or community services organization.
• Work flexible hours within a variety of settings as required by the changing needs of the organization.

SKILLS, ABILITIES AND COMPETENCIES

• Highly attentive to detail
• Organizational and Administrative skills
• Time Management
• Communication skills (written and verbal)
• Discretion and Confidentiality
• Proficiency with HRIS and Office software (ideally UKG or ADP)
• Advance experience with Microsoft Office applications, especially Excel and Word
• Passion for Customer Service
• Previous experience working in a unionized social service-based environment considered a strong asset.

ACCOUNTABILITY

• Maintain compliance, report to supervisor, and maintain up-to-date, accurate, and confidential employee records, including contracts, certifications, leave forms, and performance documentation.
• Responsible for efficiently coordinating recruitment and onboarding logistics, posting jobs, scheduling interviews, preparing employment offers, and collecting necessary documentation.
• Ensure timely and accurate data entry into HRIS systems for new hires, terminations, compensation changes, and leaves of absence.
• Required to act with a high degree of integrity, upholding high standards of confidentiality and diplomacy.
  This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions and to perform any other related duties that may be required by the agency.