Human Resources and Administrative Coordinator at SHARE FOUNDATION

El Dorado, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment, Onboarding, Benefits Administration, Payroll Processing, Employee Relations, Performance Management, Policy Development, Compliance Management, Billing, Financial Reconciliation, Microsoft Office, HR Software, Personnel Record Management, OSHA Documentation, Communication, Organization

Industry

Non-profit Organization Management

Description

Description Position Summary Responsible for overseeing day-to-day human resources functions while also supporting administrative and operational processes related to billing, reconciliations, and organizational policy management. This position requires a highly organized and detail-oriented professional who can balance employee support, compliance responsibilities, financial coordination, and administrative oversight in a dynamic environment. Qualifications The ideal candidate will demonstrate professionalism, confidentiality, strong communication skills, and the ability to manage multiple priorities while supporting the organization’s mission and operational goals. Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred. Minimum of 3–5 years of experience in human resources, office administration, or related roles. Experience with billing, reconciliations, or financial administrative processes. Knowledge of HR practices, employment regulations, and confidentiality standards. Strong organizational and multitasking abilities. Proficiency in Microsoft Office and HR/payroll or billing software systems. Excellent written and verbal communication skills Certifications SHRM certification preferred. Human Resources Functions Coordinate recruitment activities, including job postings, applicant screening, interview scheduling, onboarding, and orientation Maintain employee personnel files and HR records in compliance with applicable laws and regulations Assist with employee benefits administration, enrollment, and related communications Support payroll processing and employee timekeeping coordination Serve as a point of contact for employee questions regarding policies, procedures, and benefits Responsible for employee relations matters and performance management processes Coordinate training, compliance requirements, and staff development initiatives Provide ongoing support, coaching, and mentoring to staff related to organization processes. Ensure confidentiality of sensitive employee and organizational information Policy & Compliance Administration Assist in the development, implementation, and maintenance of organizational policies and procedures Maintain and update employee handbook and policy manuals Support compliance with federal, state, and local employment regulations Assist with OSHA documentation, workplace safety initiatives, and required reporting Monitor required certifications, licenses, and employee compliance documentation Center Billing & Financial Coordination Manage membership billing processes Process payments, invoices, account adjustments, and membership updates Perform monthly reconciliations of accounts and related financial records Coordinate with finance staff regarding deposits, reporting, and discrepancies Maintain accurate billing and membership records Assist with reporting and analysis related to membership activity and revenue tracking Administrative & Organizational Support Prepare reports, correspondence, and administrative documentation Support organizational initiatives and special projects as assigned Maintain organized records and filing systems Assist with board, committee, or leadership administrative support as needed Promote a positive, professional, and customer-focused environment Demonstrate an understanding of how SHARE’s IMPACT values help achieve our mission to identify, develop, and foster programs and services that further the health and well-being of the people of our community and surrounding areas. Demonstrate those values on a daily basis and be willing to overcome behaviors that negatively impact relationships with co-workers and the people we serve. Adhere to all SHARE Foundation Policies and Procedures. Requirements Physical and Mental Requirements Sedentary Work: Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met. The minimum requirements of this position require this individual to: Hear alarms/telephone/normal speaking voice Have good manual dexterity to operate a computer keyboard Have clarity of vision with/without corrective lenses Work in a constant state of alertness and in a safe manner This position is considered Safety Sensitive under applicable Arkansas laws about the use of marijuana for medicinal purposes. This position includes as part of the job duties performing life-threatening procedures and regularly working with controlled substances, foods, medicine, and highly sensitive and confidential medical information. This position is one in which a lapse of attention could result in injury, illness, or death. For the safety of the employee and others, the employee must be able to work in a constant state of alertness and concentrate for long periods of time while performing life-threatening procedures and working with controlled substances, foods, medicine and confidential medical information. Other Requirements for Continued Employment Complete all required training Name not present on the federal and state office of inspector general registry Availability to work as scheduled during hours of operation 30-40 hours a week Must be able to treat ALL people with respect and courtesy without bias or discrimination ALL SHARE employees are required to keep informed of and comply with the non-discrimination policy as stated: SHARE does not discriminate based on race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law in admission or access to or treatment or employment in its programs or activities. The President/CEO of the SHARE FOUNDATION has been designated to coordinate efforts to comply with the Americans with Disabilities Act of 1991, which prohibits discrimination on the basis of handicap or disability. SHARE IMPACT Values Your behavior and the values you demonstrate in the workplace have a direct IMPACT on mission fulfillment, the work environment and the people you serve. You will be evaluated on the demonstration of these values in the performance of your work and in your daily interaction with others. You must be successful in both the demonstration of these values and the successful performance of the essential job functions required on this job description.

Responsibilities

Oversees day-to-day human resources functions including recruitment, onboarding, and employee relations. Additionally manages administrative financial tasks such as membership billing, account reconciliations, and organizational policy maintenance.