POSITION SUMMARY

This position is a senior member of the Administration Department at the Taku River Tlingit First Nation (TRTFN), and in addition to the core duties of the position, supports the Administration team with mentoring role to all junior administration staff.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Able to juggle numerous tasks in a busy environment and conduct business in a professional manner.
• Knowledge of Indigenous culture, traditions, and of systemic issues faced by Indigenous people, and of the political and administrative structures of Indigenous Government(s).
• Experience in Indigenous Government(s) and/or public sector is preferred.
• Excellent interpersonal, communication, and presentation skills.
• Problem solving and critical thinking skills.
• Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework.
• Proficiency in MS Office Suite, particularly for drafting documents, data management, maintaining accurate, timely and thorough clinical documentation, and tracking quality improvements.

TRAINING, EDUCATION & EXPERIENCE

• Human resources certificate or related course work, or an acceptable combination of education, training, and/or experience.
• 2 years of experience as an HR coordinator, or an acceptable combination of education, training, and/or experience.
• Exposure to Labor Law and employment equity regulations.
• Administrative or secretarial program course work including bookkeeping courses, and/or at least two of related administrative experience.

SKILLS

· Thorough knowledge of effective management techniques and labor relations practices related to the supervision of employees including selection, training, coaching, mentoring, and evaluation.
· Strong oral and written communications skills.
· Ability to understand, interpret and develop complex oral and written instructions.
· Knowledge of contracting, negotiating, and change management.
· Ability to analyze financial data and prepare financial reports and statements.
· Ability to motivate staff to produce quality materials within tight timeframes.
· Ability to participate in and facilitate group meetings.
· Advanced proficiency with spreadsheet programs and applications.
· Effective diligence and a high degree of accuracy.
TRAINING REQUIRED - All employees are expected to participate in many types of training – some of them annually. Topics would include:
· Trauma Informed Care
· Lateral Kindness
· Workplace harassment and Violence prevention

HUMAN RESOURCES MANAGER DUTIES:

• Performs all recruitment lead functions for TRTFN including advertising, setting up interviews, suggesting questions, requesting security checks and doing reference checks, working with managers to ensure standard job descriptions are developed, and funding is in place with coding for the positions planned.
• Ensures policy and orientation material and forms are available for managers and staff and that policy is up-to-date.
• Makes managers and supervisors aware of performance management schedule and any increases granted for staff are applied in a consistent manner and can be accommodated within existing budgets.
• Supervise training coordinator to coordinate training sessions and seminars.
• Ensures organized and confidential files are in place for all employees and contractors.
• Works with Chief Administrative Officer (CAO) and managers to promote a Tlingit culturally sensitive work place that reflects the observance of Human Rights, is inclusive, and that any incidences of lateral violence or harassment are referred to the CAO immediately through the TRTFN grievance process.
• Answering all internal and external HR-related queries and requests.
• Human Resources program development proposal writing where applicable.
• Assisting with payroll administration.
• Preparing correspondence, advertisements, and other documents related to human resources and contracts.
• Other related duties as required.

CONTRACTS MANAGER DUTIES:

• Ensures Finance Policy guidelines are followed with respect to contracts, providing tenders where warranted and ensuring signing authorities are applied in alignment with contract amounts.
• Supervise the contracts coordinator to ensure all contracts are in place for all contractors, there is funding available and coding for contracts in place, and contractors are in compliance with the contracts they are performing under.
• Monitor contracts, and moving forward with extension, close-out, or renewal of contracts.
• Ensuring all contract details align with federal, provincial, and local laws, as well as cooperate guidelines, policies, objectives, and goals.
• Draft responses to contract bids, negotiations, and proposals.
• Review existing contracts to locate any potential breaches and to add updates as requested by signers.
• Write and send requests for proposals to potential vendors/contractors.
• Adding process improvements to existing company contract policies to ensure compliance and reduce any potential risks.
• Other related duties as required.