SCHOOL/UNIT DESCRIPTION:

The Stanford Institute for Human-Centered Artificial Intelligence (HAI) is a recently formed, rapidly growing institute within the Dean of Research. As an independent research institute, HAI’s mission is to advance AI research, education, policy and practice to improve the human condition. What’s unique about HAI is that it balances diverse expertise and integration of AI across human-centered systems and applications in a setting that could only be offered by Stanford University. In realizing our mission, our staff are critical to supporting our organization’s goals and enabling Stanford faculty and students to conduct cutting-edge research with the objective of formulating innovative solutions to global challenges. Together we’re helping build the future of AI.

POSITION SUMMARY:

The Human Resources and Operations Manager will provide management and coordination of administrative and operations-related functions for departments with substantial impact within a school. Manage staff to achieve the research and teaching mission, goals and objectives of the unit. Partner with and/or influence faculty leadership on departmental affairs.
The Human Resources and Operations Manager is responsible for overseeing the day-to-day operations of assigned functional areas, ensuring effective management of staff while promoting a culture of growth and development. Under the general direction and close collaboration with the Dean’s Office Human Resources Business Partner, the HR-O Manager will guide faculty supervisors and managers in interpreting and implementing HR policies and procedures, ensuring compliance within the unit. Additionally, the incumbent will evaluate business processes to assess operational and financial effectiveness, employing analytical skills to resolve complex issues and implement process improvements.
This position will require analyzing unit needs and making strategic recommendations to leadership regarding staffing, facilities, health and safety compliance, technology, and administrative functions, while coordinating with HAI leadership and the Dean’s Office to support faculty initiatives. This position reports to the Director of Finance and Administration.

EDUCATION & EXPERIENCE:

Bachelor’s degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Demonstrated supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills
• Working knowledge of accounting, budget planning and financial forecasting.
• Working knowledge of grants and contract administration.
• Strong negotiation and effective interpersonal skills.
• Solid analytical and problem-solving skills.
• Attention to detail and accuracy.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge in industry standards and/or regulatory requirements.
• Ability to multi-task and manage deadlines.
• Subject matter expertise for area(s) of responsibility.
• Able to keep abreast of general industry knowledge and trends

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
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• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Represent the unit’s business and academic operations within the organization/school.
• Manage student and faculty program administration for their unit.