HR/PAYROLL ADMINISTRATION SUPPORT:

• Assists with clerical and technical support for HR activities.
• Creates, maintains, and updates personnel files and other related records (hard copy and electronic) including archive and confidential destruction following privacy and legal requirement guidelines.
  · Assists with data entry and updates, in HRIS, scheduling and other related platforms used by HR as needed.
  · May provide group benefit tracking support related to enrollments and terminations.
  · Works with the HR Coordinator to provide support during Payroll and Benefits Administrator’s absence.
  · Faxes, photocopies, and scan documents as required.
  · Locates filed materials on request (including third party employment record requests), ensuring that materials are given only to authorized users.
  · Assist with processing of annual driver’s abstract requests and other related annual certification requirements as applicable.
  · Assists with the generation of reports out of Comvida HRIS/Payroll applications as requested.
  Assists with special projects.

REQUIREMENTS

• Clear Criminal Record Check (Vulnerable Sector).
• Certificate or Diploma in Human Resources (related field or commensurate experience may be considered).
• One year of experience as an HR Assistant or similar role.
• Experience using a variety of databases to input information and generate reports.
• Proficiency with MS office Suite.
• Motivated team player with the ability to work independently when required.
• Excellent communication, written and verbal skills.
• Excellent organization and time management skills.
• Exceptional problem-solving skills.
• Experience and competency using a variety of software programs such as HRIS to process and file information (familiarity Comvida is an asset).
• Experience with Microsoft office suite.
• Attention to detail and accuracy.
  This is a regular part-time (22.5 hrs./week) position starting at $29,250 per annum ($25.00 per hour) , with group benefits at six months, pension after one year, three weeks paid vacation leave in first year, paid sick and personal leave, paid birthday off and up to 5 days statutory holiday substitution days per year to celebrate/recognize religious, cultural, and/or personal days that are important to the employee where those days are not currently recognized as statutory holidays in BC/Canada).

SUMMARY OF RESPONSIBILITIES

Working closely with members of the Human Resources (HR) and Payroll Team, the HR Assistant provides administration support including clerical and technical support in areas of recruitment, onboarding, employee exits, file management, quality assurance, benefits, and general HR administration.
A key function of this role involves recruitment planning, implementation, and administrative support related to new hires and on boarding. The HR Assistant is responsible for ensuring that electronic and hard employee records and files are accurate, maintained, complete and up to date. This position has access to confidential and personal information about BGC staff and requires a high degree of discretion, competence, and confidentiality.

JOB DUTIES

Recruitment:
· Receives and responds to BGC posting requests.
· Drafts and posts position vacancies internally and externally.
· Updates and removes internal and external postings as applicable.
· Tracks and updates posting page on BGC HQ.
· Provides data reports quarterly or as requested by the Manager of Human Resources and Payroll or the Director of People and Planning.
· Participates in planning and implementation related to automation and systems for BGC recruitment.

AS IT CONNECTS TO OUR ORGANIZATIONAL CORE VALUES, BGC ENCOURAGES STAFF TO SHOW UP AS THEIR BEST SELVES, INCLUDING MUTUAL RESPECT, INTEGRITY, AND ACCOUNTABILITY.

Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 22.5 per week
Work Location: In person
Expected start date: 2025-09-0