Human Resources Assistant at Boys & Girls Clubs of Greater San Diego

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

25.0

Posted On

03 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, HRIS Data Entry, Employee Relations, Payroll Processing, Confidentiality Management, Microsoft Office Suite, Written Communication, Verbal Communication, Interpersonal Skills, Organizational Skills, Attention To Detail, New Hire Training, Benefits Administration, Clerical Support, Audit Procedures, Event Planning

Industry

Non-profit Organizations

Description

Clubs and school sites (Location may change due to business needs) DEPARTMENT/PROJECT OVERVIEW The Boys & Girls Clubs of Greater San Diego (BGCGSD or Clubs) CHANGES LIVES through quality programs and guidance in a safe, affordable and fun environment. BGCGSD’s mission is to inspire and enable youth to achieve academic success, build good character and responsible citizenship and make healthy lifestyle choices. We have been providing a safe, fun, and positive environment at our sites with trained and dedicated professional staff. Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character Development, and Healthy Lifestyles. POSITION OVERVIEW Under the direct supervision of the Chief Human Resources Officer, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The successful candidate will be responsible for assisting with the hiring process, scheduling the new employee for trainings, and entering of a high volume of employment records into our human resource information system (HRIS). 1. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Maintains accurate and up-to-date human resource files, records, and documentation. 2. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. 3. Maintains the integrity and confidentiality of human resource files and records. 4. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 5. Provides clerical support to the HR department. 6. May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. 7. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers. 8. Conducts or assists with new hire training. 9. Conduct Data entry into the HRIS. 10. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. 11. Cultivates positive relationships with staff. 12. Performs other duties as assigned. 2. SAFETY & WELLNESS a. Ensure a safe, clean, and welcoming environment for all youth, staff, and visitors by consistently enforcing safety protocols and organizational policies. b. Conduct regular safety inspections and promptly address any potential hazards or maintenance needs c. Participate in safety drills and contribute to ongoing risk assessment and emergency preparedness efforts. d. Collaborate with leadership to implement and improve safety and wellness policies and procedures across the Club. QUALIFICATIONS 1. Must be 18 years of age with a High School diploma or GED required with some college experience; or a combination of knowledge and experience. 2. Minimum of one (1) year of administrative experience required. 3. Excellent verbal and written communication skills. 4. Proficient computer skills – Microsoft Office Suite, email, internet research, social media navigation. 5. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 6. Excellent organizational skills and attention to detail. 7. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. 8. Prior related office experience preferred. 9. CPR and First Aid Certifications preferred. 10. Prolonged periods of sitting at a desk and working on a computer. Special Conditions of Employment: * Successful completion of pre-employment background check * Maintains compliance with the organization's drug-free workplace policy * Valid Driver’s license and verification of insurance * Occasional weekends and evenings in support of fundraising events, committee meetings, trainings, and activities * CPR & First Aid Certification BENEFITS WE OFFER * Paid vacation (after 12 months), and sick leave * Discounted Club membership * Professional Development The information presented is intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. DISCRIMINATION STATEMENT The BGCGSD prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCGSD is an equal opportunity employer.

Responsibilities

The Human Resource Assistant provides administrative support to the HR department, focusing on the hiring process and HRIS data entry. Key duties include maintaining employee records, answering policy questions, and assisting with payroll and benefits administration.