Human Resources Assistant at Boys & Girls Clubs of St Lucie County

Fort Pierce, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

15.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Answering Phones, Email Management, Inventory Management, Name Badge Requests, Filing, Employment Verification, Document Processing, Invoice Submission, Payroll Deduction, Document Creation, Multi-phone Lines, Prioritization, Organization, Detail Orientation, Microsoft Office Suite, Communication Skills

Industry

Program Development

Description

Description Job Title: Human Resources Assistant Pay/Salary: $15.00 per hour Benefits: 401k Plan, EAP Hours: Up to 28 hours per week Reports to: Director of Employee Relations & Development Location: Corporate Office- 3104 Avenue J, Fort Pierce, FL 34947 1. Job Purpose Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth that walks through our doors has a world class club experience that provides them with the opportunity for a GREAT FUTURE! The primary function of the Human Resources Assistant is to provide administrative support to the Human Resources Department. The Human Resources Assistant will play a pivotal role to ensure the continuous growth, success, and efficiency of the human resources department. 2. DUTIES & RESPONSIBILITIES The duties include, but are not limited to: Human Resources & Office Administration · Answer/respond to HR phone requests and forward/escalate appropriately · Review voice-mail messages and emails; direct as needed and respond basic employee inquiries · Order and manage office supplies, employee recognition supplies, etc. · Manage Shirt & Hoodie Inventory on shared workspace to ensure effective collaboration with Communications team · Manage all name badge requests for organization · Prepares & files termination and rescinded candidate folders · Assists Human Resources Coordinator with new-hire process and employee recognition program · Assists Employee Relations with the creation of job aids, process manuals, etc. · Files documents for entire department · Responds to and processes Employment Verification Requests · Documents and files all training, licenses, education certifications · Creates and submits all invoices for human resources department · Run Payroll deduction instances · Create, edit, update, and share documents (PDF) as needed OTHER DUTIES & RESPONSBILIBITIES · Actively participate in BGCA trainings, internal trainings, and All Staff meetings · Completes any additional assignments as requested 3. Qualifications BACKGROUND SCREENING Must submit to and pass Level 2 background screening through the Florida Department of Children & Families. Must pass pre-employment drug test Certifications Current CPR/First Aid certification preferred, but not required EDUCATION / EXPERIENCE · Minimum of High School Diploma. · Prior experience as an administrative assistant and/or human resources assistant is highly beneficial. SKILLS/KNOWLEDGE · Ability to handle multi-phone lines and communication platforms effectively · Proven ability managing multiple priorities; strong organization, detail and process management orientation · Working knowledge of office machines and equipment, e.g. fax machines and photocopiers · Strong proficiency with computers, data base entry and with full Microsoft Office suite, PDF, email, and internet · Excellent written and verbal communication skills; above average interpersonal and soft skills · Ability to read, analyze, and interpret data and information and apply appropriate judgment · Passion for providing extraordinary customer service and work with people at all levels · Honesty and integrity are critical to this organization · Exercise good judgment and maintain confidentiality of critical and sensitive information, records, and reports · Understand, interpret, and apply general administrative and departmental policies and procedures. Travel Some travel may be required for training and/or other business purposes. 4. Working conditions Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking). Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace. 5. Physical demands: The usual and customary methods of performing the job’s functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity. This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds. Daily operation of personal motor vehicle relevant to carrying out job duties is required for this position. Ability to think strategically and ability to sit for more than four hours per day. 6. OTHER Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice.

Responsibilities

The primary function of this role is to provide essential administrative support to the Human Resources Department, playing a pivotal role in ensuring the department's continuous growth, success, and efficiency. Duties include managing phone and email requests, handling office and employee recognition supplies, managing name badge requests, and assisting with new-hire processes and document filing.