CCHS Facility: Cleveland Clinic Canada
Department: Human Resources
Job Title: Human Resources Assistant
Reporting to: Vice President, Human Resources

MINIMUM QUALIFICATIONS:

• Post-secondary education in Human Resources, Business Administration, or a related discipline.
• 1–2 years of relevant experience in an HR support, coordination, or administration role.
• Proficient with HRIS platforms (Workday preferred) and time/attendance systems.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook).

CLEVELAND CLINIC CANADA IS PROUD TO BE IN COMPLIANCE WITH THE ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT (AODA), 2005 AND THE INTEGRATED ACCESSIBILITY STANDARDS REGULATION. ACCOMMODATIONS ARE AVAILABLE UPON REQUEST FOR ALL ASPECTS OF THE RECRUITMENT PROCESS, INCLUDING THE REVIEW OF JOB POSTINGS. IF YOU REQUIRE ANY ACCOMMODATIONS, PLEASE LET US KNOW.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Paid time off
• Wellness program

Work Location: Hybrid remote in Toronto, ON M5J 2T

• Support the HR team across all functional areas, including HR operations, employee relations, compliance, market research and talent acquisition.
• Administer and maintain HR systems, including HRIS (e.g., Workday & Citations), attendance tracking platforms, and electronic personnel files.
• Coordinate aspects of the recruitment process, including resume screening, interview scheduling, reference checks, and communication with candidates.
• Ensure timely and accurate onboarding and offboarding documentation, system updates, and compliance requirements.
• Organize and maintain employee records in accordance with privacy regulations and internal policies.
• Provide administrative support to the Vice President, Human Resources, including calendar management, travel coordination, and meeting preparation.
• Record and prepare accurate minutes for HR and cross-functional meetings.
• Compile, analyze, and report on HR metrics to support workforce planning, compliance tracking, and business decisions.
• Assist in coordinating employee engagement initiatives, training logistics, and internal HR communications.
• Contribute to special projects and process improvement initiatives as assigned.