Human Resources Assistant at IHG Career

George Town, Penang, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

File Maintenance, Document Preparation, HR Enquiries, Call Handling, Recruitment Coordination, Interview Scheduling, Onboarding, Meeting Coordination, Attendance Monitoring, Leave Record Management, Payroll Preparation, Expense Tracking, Mail Distribution, Confidentiality, OH&S Compliance, HR Systems Upkeep

Industry

Hospitality

Description

Your Day-to-Day Responsibilities * Maintain and update employee personal files and general HR filing systems * Assist in preparing HR documents, reports, and correspondence * Handle general HR enquiries and provide basic information to employees * Answer incoming calls, take messages, and redirect enquiries as appropriate * Support HR Executive in recruitment coordination, including interview scheduling and candidate communication * Assist in onboarding processes, including document collection and orientation preparation * Coordinate meetings, appointments, and HR-related activities * Support in monitoring attendance, leave records, and overtime submissions * Assist in payroll preparation by compiling necessary documents and data * Manage and track departmental Purchase Requisitions (PR) and administrative expenses * Open, sort, and distribute incoming mail and HR-related documents * Maintain confidentiality of all employee and company information at all times * Coordinate and manage casual staff documentation and records (if applicable) * Support employee engagement activities and internal events * Ensure proper use and upkeep of HR systems and office tools Occupational Health & Safety Responsibilities * Follow all Occupational Health & Safety (OH&S) policies and procedures * Be aware of duty of care and work in a safe manner at all times * Familiarize with emergency procedures, including fire and first aid protocols * Report any hazards, incidents, or unsafe conditions to the supervisor * Participate in hotel safety and compliance activities General Responsibilities * Demonstrate basic understanding of the organization and HR function * Work collaboratively with other departments to support operational needs * Maintain a professional and positive attitude at all times * Be proactive, willing to learn, and adaptable in a fast-paced environment * Carry out any other duties as assigned by the HR Executive or HR Manager

Responsibilities

The assistant will maintain and update employee files, prepare HR documents and reports, and handle general employee enquiries. Key duties also involve supporting recruitment coordination, onboarding processes, and assisting with payroll preparation.