POSITION DESCRIPTION

Primary Functions

• Provide administrative support to designated HR area of assignment;
• Support the designated HR area’s specific project needs;
• Access and utilize multiple HR systems such as applicant tracking systems, learning management systems etc;
• Maintain accurate and up-to-date human resource files, records, and data;
• Maintain the integrity and confidentiality of human resource files and records;
• Upload, maintain and organize the designated HR area’s file system in Documentum;
• Transfer documents and data accurately and efficiently;
• Audit and ensure accurate versions of HR documents in HR systems applicable to the designated HR area are maintained;
• Audit various HR files and ensure accuracy and compliance with applicable policies and guidelines;
• Support updating and editing of documents such as success profiles, policies, procedures and other related items based on feedback from department leaders and team members;
• Connect with and provide customer service to stakeholders related to area of support;
• Maintain the project and staff calendar for the designated HR area; communicate and monitor adherence to deadlines related to projects;
• Utilize Microsoft Excel to create and regularly update spreadsheets;
• Perform other duties as assigned.

SKILLS REQUIRED

Technical requirements

• Working knowledge of all, but not limited to, the following:

o General office administration and management principles and practices;

• Familiarity with all, but not limited to, the following: o Human Resources functions and responsibilities; o Human Resources related programs (i.e., Document Management Software (Documentum), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management); o Public Records requirements; o Related industry, organizational and departmental policies, practices and procedures; legal guideline, ordinances and laws;
• Ability to: o Exhibit strong organizational skills; o Maintain confidentiality of documents, employee data and other HR related information; o Handle any PHI or PII (as applicable) in a confidential and discreet manner; o Use discretion and judgement on requests by stakeholders related to confidential data; o Discern between routine inquiries and inquiries needing escalations; o Be flexible in a changing environment, adjust to multiple and changing priorities; o Exhibit strong customer service skills; o Demonstrate strong communication skills, both verbal and written; o Make arithmetic computations using whole numbers, fractions and decimals, and compute rates, ratios, and percentages; o Use Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.).

Skills Preferred

• Provides support for processes and programs specific to the designated Human Resources (HR) area of assignment.
• This position will work in a team-oriented environment and will provide support to the department through a strong work ethic, sense of commitment and a strong desire to succeed.

Experience Required

• Minimum of three (3) years of experience in an administrative role, HR specific experience preferred;
• Experience using HR related programs (i.e., Document Management Systems (Documentum), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management) preferred;
• Experience in designated HR support area, preferred

Education Required

• High School Diploma or GED
• Minimum of three (3) years of experience in HR functional area
• Experience using HR related programs such as Document Management Systems (electronic document repositories), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management) (preferred); ·

• Experience in designated HR support area, (preferred);

  TB_E

Please refer the Job description for details