REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong ethical and moral character.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business administration, Accounting, Human Resources or related field preferred.
• At least two years of human resource and payroll experience required.
• Proficiency in ADP Workforce Now required.
• Healthcare industry experience preferred.
• Working knowledge of payroll taxation and benefit administration.

DUTIES/RESPONSIBILITIES:

• Performs a variety of clerical functions to assist HR Director in accomplishing day-to-day operations of Human Resources Department.
• Manages recruiting and onboarding process for new and re-hired employees and assists department managers with new hire orientation process.
• Assists employee with access and navigation of HRIS.
• Reviews and maintains files, databases, and/or other documentation in accordance with records retention requirements and procedures.
• Assists members of the administrative team with employee related items.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Responsible for maintaining accurate data in HRIS in accordance with company operating procedures.
• Completes bi-weekly payroll processing including reconciliation and reporting.
• Assist with specialty payroll processing and calculation of bonuses, final checks and other non-routine payroll functions.
• Oversees payroll system for accurate payroll set up for all pay and tax calculations.
• Reviews payroll tax activity and filings for accuracy.
• Responsible for yearly processing of employee W2’s and 1095C’s.
• Preforms additional Human Resource and Payroll tasks as assigned.
• Responsible for the safeguarding of all corporate records in his/her charge.
• Tactfully handles difficult situations with staff while remaining positive and professional; when needed, escalates issues to the appropriate staff member.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, professional licensure, or other required or voluntary certifications.
• Processes required leave paperwork and tracks LOA according to established processes.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the Human Resources Director.
• Assists with documenting and establishing Human Resources and Payroll Standard Operating Procedures (SOP).
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Completes monthly benefit reconciliation and payment request process.
• Assist with annual benefit open enrollment and year end tasks.
• Recognizes and defines problems, collects data, establishes facts, draws valid conclusions and corrects errors.
• Takes an active role in making enhancements to processes with a focus on facilitating improved efficiency and accuracy.
• Follows all policies and procedures, including, but not limited to, attendance, timeliness, safeguarding confidential information, PHI and HIPAA protections of patient and employee information.
• Performs other duties as assigned.