Human Resources Assistant at The Historic New Orleans Collection

New Orleans, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

55400.0

Posted On

21 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Organizational Skills, Communication, Customer Service, Problem Solving, Team Collaboration, Time Management, Confidentiality, Microsoft Office, Adobe Acrobat, Paylocity, HRIS Management, Bilingualism, Recruiting, Onboarding, Personnel Filing

Industry

Museums;Historical Sites;and Zoos

Description

Description Position: Human Resources Assistant Manager: Human Resources Director Department: Administration Status: Non-Exempt Date Updated: July 2026 F/T Monday-Friday Job Summary: The Human Resources (HR) Assistant provides support to all HR functions, including assisting in recruiting, onboarding, separations, training initiatives, health and welfare issues, and HRIS maintenance. Maintains and upgrades existing files and confidential personnel files, both digital and print. Creates?new files as needed. Prepares documents and correspondence, as directed. Assists?in the development and presentation of special programs, such as?staff?meetings,?safety awareness.?and performance evaluation. Communicates with employees and others, both in person,?via telephone, and via Teams?regarding?personnel issues.? This is a full-time position, Monday through Friday. In addition to working in the iconic French Quarter, the Historic New Orleans Collection offers the following benefits: Competitive salary Medical, dental and vision insurance for employees and dependents (children and opposite or same sex spouse/domestic partners). Medical insurance includes treatment for gender dysphoria. Life, long term disability, and AD&D insurance Voluntary additional life insurance, critical illness insurance, and accident insurance Employee Assistance Program Flexible Spending Account Professional development and tuition assistance Paid parental leave Paid time off and paid holidays Gym membership Parking reimbursement Work/life balance The Historic New Orleans Collection centers diversity, equity, accessibility, and inclusion at the core of everything we do. We are committed to becoming a more diverse and inclusive workplace, an organization that epitomizes the best practices in our field, and a community institution that truly reflects and supports our visitors, our neighbors, and our home. To that end, we actively encourage and welcome applications from members of underrepresented and marginalized groups. We are committed to employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or expression, Veteran status or any other characteristic protected by law. Essential Duties and Responsibilities: The below duties and responsibilities are essential core functions of this position. Other duties may be assigned as needed. Maintains accurate and up-to-date human resources files, records, and documents. Answers employees’ basic questions regarding benefits, payroll, HRIS, and similar topics. Timely and accurately enters data into the HRIS. Assists?in preparing, posting, and advertising announcements for job vacancies.? Timely conducts background screens on new hires. Prepares and processes files for newly hired employees?and separating employees?in accordance with?established procedures.?? Reconciles monthly insurance invoices. Updates personnel records using electronic and manual systems?(HRIS and benefits management platform).? Assists with the preparation and tracking of performance review processes. Assists with the preparation of open enrollment. Maintains HNOC’s organizational chart. Assists with updating information with vendors such as health and welfare benefits and the retirement plan. Assists with coordination of special events such as trainings, meetings, and HR-related employee engagement events, as well as regular language classes for staff. Communicates?with employees and department heads, as needed. Assists?in providing information?regarding?issues related to laws and regulations, such as ADA, FMLA, EEOC, etc., or other governmental agencies.? Enters and retrieves data from computer?system?as needed for reference, reports, etc.?? Assists with safety issues, such as ensuring first aid kits, PPE, etc. are readily available to staff. Requires regular and prompt attendance plus the ability to work well with others and work well as a team.? Performs other related duties as assigned. Requirements Job Qualifications: Below are the minimum requirements necessary for this position. Education: Associate or bachelor's degree. Experience: Minimum of 1 year of Human Resources experience. Knowledge, Skills, and Abilities: Exceptional data entry skills. Excellent organizational skills and attention to detail. Excellent communication and customer service skills. Adept at problem solving. Ability to learn human resources principles, practices, and procedures. Ability to work as part of a team and collaborate with others as well as demonstrated ability to work independently. Ability to be flexible and responsive to an evolving work environment. Ability to meet deadlines. Knowledge of modern office practices, procedures, systems, and equipment including computers and software?including Microsoft?Office and Adobe?Acrobat and/or?MegaSign.?? Proficiency in Paylocity and ability to learn other HRIS, payroll, and related software. Ability to manage multiple priorities and multiple demands to?accomplish?tasks?in accordance with?established requirements.? Ability to remain confidential and discreet. Bilingual or multilingual preferred (English-Spanish, English-French). Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to remain in a stationary position, move throughout the properties, operate a computer and other office machinery, and position self to work at workstation. This position consistently communicates with co-workers and others and observes, inspects, prepares and organizes documents and related materials.

Responsibilities

Provides comprehensive support for HR functions including recruiting, onboarding, and HRIS maintenance. Manages confidential personnel files and assists with benefits administration and employee communications.