Human Resources Assistant

at  UPMC

Are you a dedicated professional with a keen eye for detail and passion for providing excellent customer service? If so, this could be the perfect fit for you!
Join our UPMC Western Maryland HR team as a Human Resources Assistant! This is a full-time position that works daylight hours, Monday through Friday. While primarily onsite, some flexible work arrangements may be offered.
In this role, the Human Resources Assistant will independently provide administrative support services to all team members in the UPMC Human Resources department. They play an integral role in the delivery of employee relations support to customers by autonomously executing tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. Additionally, they may help with new hire orientation.
This is a fantastic opportunity to become part of a collaborative team and grow your career in human resources. Apply online today!

• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
• Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• Complete unemployment compensation forms and attend UC hearings as needed.
• High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
• OR Bachelor’s degree in Human Resources, Business, or related field required
• OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.