Human Resources Assistant at Vogel Alcove

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

24.08

Posted On

23 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Administration, Onboarding, Offboarding, HR Administration, Compliance, Recordkeeping, Microsoft Office Suite, Paycor, Time Management, Confidentiality, Communication, Customer Service

Industry

Non-profit Organizations

Description

Are you passionate about people and ready to make a meaningful difference in an organization that changes lives? Vogel, a leader in providing high-quality early childhood care and education to families in need, is seeking a dedicated Human Resources Assistant to join our team. As a Human Resources Assistant, you'll play a critical role in supporting the people behind our mission — from ensuring employees are set up for success from day one to managing the processes that keep our HR operations running smoothly. You'll collaborate closely with the HR Director to handle payroll, onboarding, offboarding, and essential HR administration. If you're organized, detail-oriented, and have a heart for serving others in a mission-driven environment, we'd love to hear from you! This is a full-time, hourly position with a range of $19.23 – $24.08 per hour. What You'll Do Payroll Administration * Process bi-weekly payroll accurately and on time. * Review timesheets, attendance records, and payroll data for accuracy. * Enter payroll-related changes, including new hires, terminations, pay adjustments, and benefit deductions. * Respond to employee payroll inquiries and resolve discrepancies. * Maintain payroll records and ensure compliance with applicable laws and company policies. New Hire Orientation & Onboarding * Coordinate and conduct new hire orientation sessions. * Prepare onboarding materials and new employee packets. * Ensure completion of all required employment documentation, including I-9s, W-4s, direct deposit forms, and policy acknowledgments. * Facilitate background checks and employment verification processes. * Coordinate onboarding setup activities with supervisors and department managers. Offboarding * Coordinate and facilitate the employee offboarding process, including separation paperwork and final pay processing. * Conduct or assist with exit interviews and compile feedback for HR leadership. * Coordinate return of company equipment and access revocation with relevant departments. * Ensure timely and accurate processing of termination documentation in Paycor. * Communicate benefits continuation information (COBRA, etc.) to separating employees. HR Administrative Support * Provide administrative support to the Human Resources Director. * Maintain accurate and confidential employee personnel files in Paycor. * Assist with employee benefits enrollment and changes. * Prepare HR-related reports, correspondence, and documentation. * Assist with employee engagement activities and special HR projects. * Maintain HR databases and ensure data accuracy. * Answer employee questions regarding HR policies, procedures, and benefits. Compliance & Recordkeeping * Ensure employee records comply with federal, state, and organizational requirements. * Assist with audits and reporting requirements. * Maintain confidentiality of employee information and HR records. * Support compliance with employment laws, regulations, and company policies. Who You Are * Education: You hold an Associate degree in Human Resources, Business Administration, or a related field (preferred). * Experience: You have a minimum of 2 years of administrative or human resources experience, with hands-on payroll processing experience required. * Knowledgeable: You have a working understanding of HR practices, employment laws, and payroll procedures. * Tech-Savvy: You are proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working in HRIS and payroll systems; Paycor experience is a plus. * Organized & Detail-Oriented: You are a skilled multitasker with strong time management abilities and a sharp eye for accuracy. * Discreet: You handle sensitive and confidential employee information with the utmost professionalism. * A Communicator: You possess excellent verbal and written communication skills and a genuine commitment to customer service. Physical Requirements * Prolonged periods of sitting at a desk and working on a computer. * Must be able to lift up to 25 pounds at times. Why Us? Vogel is dedicated to providing top-notch early childhood programming for children aged 6 weeks to 12 years, as well as their families, who have been affected by the traumatic effects of homelessness. By joining our team, you can play a pivotal role in positively impacting these children's lives during their crucial formative years. Together, we have the power to change their lives forever. If you're ready to make a difference and bring your skills to a team that values hard work, reliability, and dedication, we'd love to hear from you! Did this post spark something in you? Apply now and make a lasting impact with us!

Responsibilities

The HR Assistant manages bi-weekly payroll, coordinates the full employee lifecycle from onboarding to offboarding, and provides administrative support to the HR Director. They are also responsible for maintaining confidential personnel files and ensuring compliance with employment laws.