Human Resources Assistant

at  West Edmonton Mall

KEY OBJECTIVE(S):

The Human Resources Assistant is responsible for administrative support within the Human Resources department including various processes, projects, recruitment, health and safety, and employee retention related activities throughout West Edmonton Mall, Fantasyland Hotel and West Edmonton Mall Inn.

DESIRED QUALIFICATIONS:

• A minimum of one (1) to two (2) years previous related working experience in an office environment with a high level of confidentiality with prior direct working experience in an HR office setting is an asset.
• Completion, or being in the process of post-secondary diploma or degree in human resource management or Human Resources related education and/or industry training.
• Previous recruitment and/or selection interviewing experience and/or ability is essential.
• Proficiency in Microsoft Office: Excel, Word, Outlook, PowerPoint and previous working experience with the Dayforce HRIS system is a definite asset.
• Applicants must possess excellent interpersonal skills and must be comfortable speaking in front of a group.
• Must be detail oriented and have a high level of accuracy regarding written communications.
• Individuals must have exceptional organizational, time management, communication, strong computer skills and abilities and a demonstrate a high level of professionalism in the workplace.
• Must have the ability to take initiative in the workplace and be excited to take on new challenges as they arise.

• Providing essential HR processes and office administrative support to the Human Resources Department through effective electronic file management techniques, document scanning protocols, backup reception scheduling when required and employee/client communications practices.
• Screening, forwarding, and responding to emails, phone calls, and inquiries from company employees, department management, and external business partners.
• Supporting with the administration, development, and coordination of a variety of internal HR and OH&S training programs, courses, and initiatives as well as the sourcing and coordination externally facilities sessions and maintaining company training calendars.
• Creating and updating job postings, job boards, creating formal letters and memos, conducting employee onboarding meetings and completing subsequent paperwork and maintaining recruitment materials and records.
• Creating and presenting formal job offers to potential candidates and creating various HR related letters and memos.
• Tracking the HR department budget including all budgetary expenses and subsequent invoicing.
• Coordinating and assisting with the development of various employee recognition programs and services.
• Providing recruitment support with screening and distributing resumes and posting of available job opportunities and creating and updating position descriptions.
• Coordinating and facilitating front-line level interviews for various departments, performing select reference checks, and attending job fairs.
• Utilizing and developing employee communications and development programs and administration through the Dayforce HRIS system.
• Providing administrative support and working on special HR projects and assignments for the Vice President of Human Resources and the Manager of OH&S while working on other duties as required.