JOB SUMMARY

The Human Resources Assistant plays a vital role in the Human Resources department, ensuring a seamless and positive experience for candidates and employees. This position provides critical administrative support to the HR team, with a focus on managing the entire pre-employment and onboarding process. The ideal candidate is an experienced, energetic, and detail-focused individual who is exceptionally organized, an excellent communicator, and capable of coordinating across multiple departments. We are looking for an open-minded person who wants to start a career in Human Resources, is not afraid to think outside the box, and can work both independently and collaboratively.

MINIMUM REQUIREMENTS

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field is a plus.
• 1-2 years of experience in Human Resources, recruitment, or a related administrative role is preferred.

IMPORTANT DISCLAIMERS

• Other Duties as Assigned: This job description is not exhaustive and may not cover every task or duty. The employee may be required to perform other duties not explicitly listed as needed by the business.
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  At-Will Employment Statement: Employment with Westland Real Estate Group is “at-will,” meaning that either the employee or the company may terminate the employment relationship at any time, for any lawful reason, with or without cause or notice.
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  Equal Opportunity Employer (EOE) Statement: Westland Real Estate Group is an Equal Opportunity Employer and is committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
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  ADA Compliance Statement: We comply with all applicable provisions of the Americans with Disabilities Act (ADA). We will provide reasonable accommodations for qualified individuals with disabilities to perform the essential functions of the job, absent undue hardship.
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  Job Description is Not a Contract: This job description is a summary of duties and responsibilities and does not constitute an employment contract.

• Manages key recruitment support tasks, including opening job requisitions, preparing and sending offer letters, and initiating pre-employment screenings.
• Serves as the primary point of contact for candidates throughout the pre-employment process, providing clear communication and ensuring a positive experience.
• Monitors, manages, and addresses or escalates any discrepancies that arise during the pre-employment screening process in accordance with company policy and legal guidelines.
• Maintains accurate and up-to-date human resource files, records, and documentation while ensuring the integrity and confidentiality of all HR information.
• Coordinates all logistical aspects of new hire orientation across multiple locations and assists with conducting sessions as needed.
• Finalizes the hiring process by processing all new hire paperwork, ensuring data accuracy in the HRIS (Paycor), and maintaining organized employee files.
• Collaborates with IT, Learning & Development, and other departments to ensure all necessary resources and access are prepared for new hires.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, and hiring processes; refers more complex questions to appropriate senior-level HR staff.
• Provides administrative and clerical support to the HR Department, including creating PowerPoint presentations, Excel reports, and updating company communication boards.
• Assists with Benefits Open Enrollment and Employee Relations as needed.
• Performs other duties as assigned.