Human Resources Associate at KIPP

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

52000.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, HRIS Administration, Compliance Management, Payroll Support, Benefits Administration, Personnel Record Maintenance, Customer Service, Microsoft Office Suite, Google Workspace, Data Accuracy, Confidentiality, Interpersonal Communication

Industry

Education Administration Programs

Description

Company Description KIPP KIPP Public Schools is a national network of tuition-free public schools educating nearly 190,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at www.kipp.org. KIPP Jacksonville Public Schools KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world. In the 2025-2026 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida. KIPP Impact Academy: Kindergarten - 8th grade KIPP VOICE Academy: Kindergarten - 8th grade KIPP Bessie Coleman Academy: Kindergarten - 8th grade KIPP Bold City High School: 9th - 12th grade In the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school. K-8 Staff: 7:30am - 4:30pm, K-8 Students: 8:00am - 3:30pm, Wednesday K-8 student dismissal is at 1:30pm High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School student dismissal is at 12:30pm. Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal. To support these schools, we will employ more than 400 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach where you can also view all of our job postings. Why Teach at KIPP? At KIPP, we see the gifts in everyone who walks through the doors of our schools - especially our teachers. Their skill. Energy, Love. Their determination. On the good days and on the hard days. So we support our teachers to make the most of those gifts. The KIPP Difference Respect - For our teachers’ innate talent and desire to learn, for their professional growth, and for the lives they lead beyond our walls. We offer pay and benefits that reflect our appreciation for the invaluable role our teachers play in lighting paths to opportunity for students Support - As our teachers progress through the day, the year, and their careers, we ensure they always feel the KIPP Team and Family at their backs, with opportunities to lead and support to grow Purpose - Together, our students, schools, families and communities share an ambitious mission to create a future without limits. We need talented teachers to realize it. Shape the future for your students and yourself by joining us in our work. Job Description POSITION OVERVIEW The Human Resources Associate (HRA) is a vital member of the Human Resources team and supports the operational effectiveness of KIPP Jacksonville Public Schools as the organization continues to grow. Reporting to the Director of Human Resources, the HRA is responsible for supporting and executing core HR operations with a strong focus on onboarding, compliance, employee support, HRIS administration, and data accuracy. This role requires strong organizational skills, attention to detail, customer service, and the ability to manage sensitive information with professionalism and confidentiality. The Human Resources Associate serves as a primary operational support contact for employees throughout the onboarding and employment lifecycle. This role coordinates onboarding activities, maintains personnel and compliance records, supports payroll and benefits administration, monitors certification and fingerprinting requirements, and ensures HR processes are completed accurately and in compliance with organizational, district, state, and federal requirements. This position plays a critical role in ensuring employees experience responsive customer service, efficient onboarding and offboarding processes, accurate HR recordkeeping, and timely compliance support. The HRA collaborates closely with the Talent Team, Instructional Development Team, Finance Team, school leaders, and external district partners to support organizational goals and employee success. Key areas of responsibility include: HRIS administration and personnel record maintenance Employee onboarding and offboarding coordination Compliance management and audit readiness Payroll and benefits support Employee communication and customer service Success in this role is measured through timely onboarding completion, accurate HRIS and compliance records, positive employee onboarding experiences, audit readiness, responsive employee support, and the ability to maintain high levels of organizational accuracy and efficiency. As a full-time, year-round Human Resources Associate on our Shared Services team, you will typically work from 8:00 a.m. to 5:00 p.m., with occasional evening flexibility to support our organization's needs. We value flexibility, which is why this role transitions to a convenient hybrid schedule after your first 60 days. SPECIFIC DUTIES Onboarding/Offboarding/Certification: Partner with the Talent Team to coordinate and maintain a comprehensive onboarding experience that includes consistent communication, onboarding checkpoints, and employee support throughout the pre-employment and onboarding process. Serve as a primary point of contact for new hires by providing individualized communication via phone and email, responding to onboarding questions, distributing onboarding materials, and ensuring employees receive timely and accurate information regarding next steps. Monitor onboarding completion requirements, including HRIS setup, fingerprint clearance, background screening completion, I-9 verification, required documentation, technology requests, and compliance-related onboarding tasks before employee start dates. Coordinate onboarding and offboarding activities to ensure employee records, access, documentation, and required workflows are completed accurately and promptly. Collaborate with the Talent Team, HR Director, and Instructional Development Team to develop, maintain, and distribute onboarding and certification resources that support employee readiness and organizational compliance. Maintain up-to-date knowledge of HR procedures, onboarding requirements, district expectations, certification requirements, and organizational policies to provide accurate guidance and support to employees. Communicate onboarding and employment-related updates, including fingerprint clearances, onboarding completion status, certification updates, and technology requests, to relevant stakeholders in a timely and professional manner. HRIS/Benefits/Pay Maintain accurate and confidential employee records within the HRIS, district-required systems, and organizational databases while ensuring compliance with data management and record retention standards. Partner with the HR Director to ensure all employee personnel changes, onboarding records, status updates, compensation changes, and separation documentation are entered accurately and maintained within the HRIS. Generate, analyze, and distribute reports related to onboarding, employee records, benefits administration, payroll processing, compliance monitoring, audits, and other HR operational needs. Review payroll-related data for accuracy, including new hires, employee changes, supplemental pay, leave adjustments, and separations; identify discrepancies and coordinate corrections in partnership with HR and Finance teams. Support benefits administration by assisting employees with benefit-related questions, coordinating open enrollment activities, processing applicable documentation, and communicating benefits-related updates. Maintain confidentiality and discretion when handling employee records, payroll information, benefits data, and sensitive personnel matters. Compliance: Maintain accurate personnel, compliance, fingerprinting, certification, and audit-related records in accordance with district, organizational, state, and federal requirements. Coordinate fingerprinting and background screening processes for employees and contractors while monitoring completion timelines, reprint requirements, and clearance documentation. Track certification status for instructional staff, including expiration dates, temporary certificates, statements of eligibility, and renewal timelines; communicate required actions and compliance updates to employees and school leaders as appropriate. Support audit readiness by maintaining organized personnel files, compliance documentation, and reporting records to ensure timely responses to internal and external audit requests. Partner with the HR Director and Instructional Development Team to monitor certification compliance requirements and ensure organizational adherence to applicable state and district regulations. Provide first-level support regarding HR policies, procedures, and employment-related questions while escalating complex employee relations or compliance matters to the HR Director as appropriate. Qualifications REQUIREMENTS KIPP Jacksonville Schools seeks educators and staff who consistently demonstrate the organization’s core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. Candidates should exhibit professionalism, collaboration, and a strong commitment to supporting student and organizational success. Demonstrated commitment to educational equity and building systems that support diverse school communities. Excellent verbal, written, and interpersonal communication skills. Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines. Ability to handle confidential and sensitive information with professionalism, discretion, and sound judgment. Proficiency with Microsoft Office Suite, Google Workspace, and HR-related technology systems. Ability to quickly learn and effectively utilize HRIS platforms, payroll systems, and compliance-related software. Strong customer service orientation with the ability to build positive relationships across teams and departments. Ability to work independently while collaborating effectively with cross-functional teams. Performs other duties as assigned. Passing a background check, as required by law In accordance with Florida House Bill 531, this position requires a background screening through the Care Provider Background Screening Clearinghouse. For more information regarding the screening process, education, and awareness, please visit the official website at: https://info.flclearinghouse.com Education and Experience: Associate degree in Human Resources, Business Administration, Education, a related field, or equivalent relevant work experience. Experience in administrative support functions or customer service. HIGHLY PREFERRED Prior HR experience within a K–12 school system, charter school network, or district-level environment. Actively pursuing a Bachelor’s degree in Human Resources, Business Administration, Education, a related field, or equivalent relevant work experience. Experience in human resources, employee onboarding, compliance administration, office operations, or related administrative support functions. Experience with Paycor HRIS or similar HR systems. COMPENSATION The annual salary range for this role is typically $42,000 - $52,000 Comprehensive health benefits, including medical, dental, and vision coverage 403(b) retirement plan with employer match Ongoing professional development and individualized support opportunities Additional Information APPLY Please complete an application and upload a resume via our job board. No applicants will be considered who submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville NOTE: If you're a current KIPP Jacksonville team member and are interested in applying, you should 1) let your current manager know that you're interested and 2) complete the application in its entirety online. QUESTIONS If you have questions about this position at KIPP Jacksonville Public Schools, please email LaShawnda at [email protected] Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website. KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin. Start Date: Immediate opening Department: Regional Support and Leadership

Responsibilities

The Human Resources Associate supports core HR operations including onboarding, compliance, and HRIS administration for KIPP Jacksonville Public Schools. The role serves as a primary contact for employees throughout their employment lifecycle, ensuring accurate recordkeeping and audit readiness.