EXPERIENCE:

• Minimum two (2) years’ related experience or applicable transferable skills
• Experience working with privacy protected information
• Experience working with electronic data entry and record keeping systems.

KNOWLEDGE:

• Mature and professional individual with a minimum grade 12 high school diploma.
• Knowledge of importance for respecting cultural values, equity, diversity and inclusion
• Understanding of the importance of maintaining relationships with staff, community, and stakeholders.

SKILLS:

• Strong organizational, multitasking, and time management skills; able to prioritize competing tasks and meet deadlines.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing documents.
• Effective interpersonal skills, including active listening, empathy, and the ability to engage with employees and senior staff.
• Adaptable, resourceful, and flexible in dynamic work environments.

ABILITIES:

• Ability to work independently and as part of a team.
• Adaptable to evolving responsibilities and changing priorities.
• Responds to inquiries clearly, sensitively, and with effective problem-solving skills.
• Exercises judgment, initiative, discretion, and creative thinking when managing tasks.
• Proficient with MS Office Suite and/or Google™ Workspace products, and web-based conferencing platforms (Zoom, MS Teams, etc).

The Human Resources Clerk is responsible for providing clerical and administrative support to the Human Resources team. This includes supporting the intake process for new employees, posting job opportunities to multiple platforms, preparing staffing announcements, and keeping internal documents such as the organizational chart and staff contact lists current. The HR Clerk assists with managing FNFN’s online training platform (Workhub) by assigning training, tracking completions, and notifying managers of expired certificates. The HR Clerk also manages FNFN’s LinkedIn presence by sharing job postings and organizational updates to support recruitment efforts.
Additional responsibilities include eventually cross-training to assist with benefits registration and support benefits administration, as well as learning the basic functions of the Sage Time & Attendance system to answer general employee questions. The HR Clerk also carries out purchasing-related tasks such as coding invoices, tracking purchase orders, and handling supply orders. In addition, this role helps coordinate details for employee engagement activities and related events, including preparing communication materials and arranging logistics. A key aspect of this role is cross-training with HR staff to provide backup coverage during absences and to gain exposure to a range of HR functions. Over time, the position may evolve to include more responsibilities in training and development, and other HR initiatives. Other related duties.
This role is excellent opportunity to gain hands-on experience across different areas of human resources while developing strong clerical and administrative skills. Confidentiality and discretion are essential, as the HR Clerk will work regularly with sensitive employee information.