Human Resources & Compliance Specialist at Tennessee Primary Care Association

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

41.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Administration, Regulatory Compliance, Employee Relations, Payroll Coordination, Recruitment, Onboarding, Performance Management, Benefits Administration, Risk Management, HRIS, Microsoft Office Suite, Employment Law, Nonprofit Management, Grant Compliance, Conflict Resolution, Compensation Benchmarking

Industry

Description

The Tennessee Primary Care Association (TPCA), the statewide membership organization representing 30 nonprofit Community Health Centers, advances a mission to provide leadership, advocacy, and membership support as the unified voice for primary care across Tennessee. TPCA serves as a vital bridge between community needs and decision-makers at the federal, state, local, and corporate levels. The Human Resources & Compliance Specialist is a key operational role responsible for managing core human resources functions, ensuring the organization’s compliance with applicable federal and Tennessee state employment laws, and supporting a people-centered, mission-aligned workplace culture. This part-time position requires a detail-oriented, self-directed professional with a strong HR generalist background, a working knowledge of nonprofit environments, and a genuine commitment to serving an organization dedicated to expanding access to quality primary care for all Tennesseans. Essential Duties: Duty 1: Human Resources Administration Manage the full employee work cycle including recruitment, coordination, onboarding, orientation, disciplinary action, and offboarding processes. Maintain accurate and confidential employee records, personnel files, and HR documentation in compliance with applicable recordkeeping requirements. Administer and communicate employee benefits programs including health insurance, retirement plans, paid time off, and leave policies. Serve as the primary point of contact for staff trainings, HR inquiries, providing clear and timely guidance on policies, procedures, and workplace matters. Coordinate and track performance review processes, ensuring timely completion and appropriate documentation. Support the development, review, and periodic updating of the Employee Handbook and organizational HR policies. Assist leadership with compensation benchmarking and salary structure review as needed. Duty 2: Regulatory Compliance & Risk Management Ensure organizational compliance with applicable federal and Tennessee state employment laws, including FLSA, FMLA, ADA, Title VII, EEO, and OSHA requirements. Monitor regulatory changes and proactively advise leadership on updates affecting HR policies, employment practices, board governance policies, and organizational obligations. Maintain compliance with nonprofit governance requirements as they relate to employment and HR practices. Coordinate required employment postings, reporting obligations, and related filings (e.g., EEO-1, W-2 distribution support). Assist with grant compliance requirements related to personnel documentation and time tracking as applicable. Support internal audits and respond to external compliance inquiries or reviews related to HR matters. Duty 3: Employee Relations & Organizational Culture Foster a positive, inclusive, and equitable workplace environment consistent with TPCA’s mission and values. Provide confidential support to employees navigating workplace concerns, conflicts, or accommodation requests. Assist leadership with employee relations matters, including documentation of disciplinary actions or performance improvement plans. Coordinate staff trainings, recognition, engagement, and team-building initiatives. Promote a culture of transparency, psychological safety, and continuous learning across the organization. Duty 4: Payroll Coordination & HR Systems Coordinate and support payroll processing in partnership with finance staff or an external payroll provider, ensuring accuracy and timely submission as needed. Maintain and optimize HR information systems and personnel records management platforms. Generate HR reports and workforce metrics for leadership review as requested. Support the evaluation and implementation of HR technology tools or systems improvements. Duty 5: General Organizational Support Maintain knowledge of TPCA policies, procedures, and internal systems. Participate in TPCA staff huddles, functional team meetings, and pertinent conferences and professional development opportunities. Provide staff support at Association-sponsored events, such as the Annual Conference and President’s Dinner, as needed. Perform other tasks and duties as identified by the immediate supervisor. Qualifications: Education & Experience Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a closely related field. Master’s degree and or SHRM certificates preferred. Minimum of 3–5 years of progressive HR generalist experience, including demonstrated competency in compliance and employee relations. Experience working in a nonprofit organization, membership association, or mission-driven environment preferred. Familiarity with community health center, or healthcare-adjacent regulatory environments is a plus. Experience with grant-funded organizations and associated HR and time-reporting compliance requirements preferred. Core Competencies: Solid working knowledge of federal and state employment law and HR best practices. Demonstrated ability to handle sensitive and confidential matters with the utmost discretion and professionalism. Strong written and verbal communication skills with the ability to clearly explain policies and procedures to diverse audiences. Proven ability to work independently, manage competing priorities, and exercise sound judgment in a small-team environment. Collaborative, people-centered approach with a genuine commitment to equity and organizational mission. Knowledge, Skills, and Abilities: Maintain knowledge of TPCA policies, procedures, and software platforms. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS or payroll systems required. Professional HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) strongly preferred. Bilingual or multilingual skills are a plus. Participate in TPCA staff huddles, functional teams, staff meetings, and pertinent conferences and meetings. Provide staff support at Association-sponsored events as requested. Perform other tasks and duties as identified by the immediate supervisor. Work Environment (includes physical requirements): Office environment; hybrid or flexible schedule arrangements may be considered for the right candidate. Prolonged sitting, use of computer, monitor, and keyboard; occasionally lifting of lightweight boxes or materials. Occasional travel to health center sites, local meetings, and organizational events. Must be authorized to work in the United States. Hours: 20-24 hours per week (schedule negotiable) Pay: $32-$41 per hour This job description reflects management’s assessment of the functions and requirements of the job. It is a general guideline and not intended to be an exhaustive list of all job elements. It does not restrict management’s ability to reassign or change responsibilities. I have received and read my job description. I understand the requirements of the job and that I am expected to perform other duties as assigned.

Responsibilities

Manage core human resources functions including recruitment, onboarding, and payroll coordination for a nonprofit primary care association. Ensure organizational compliance with federal and Tennessee state employment laws while fostering a positive workplace culture.