Human Resources Coordinator at Aston Carter

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

28.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, Workers’ Compensation Administration, Employee Support, Paylocity, I-9 Verification, E-Verify Compliance, New Hire Orientation, First Reports Of Injury, OSHA Compliance, Employee Relations, Payroll Processing, Performance Management, Leave Of Absence Administration, Benefits Administration, Attention To Detail, Confidentiality

Industry

Staffing and Recruiting

Description

Job Title: Human Resources CoordinatorJob Description The Human Resources Coordinator plays a critical role in supporting employees and leaders across multiple service centers. This position serves as a trusted HR partner, ensuring a smooth onboarding experience, accurate and timely workers’ compensation administration, and responsive day-to-day employee support. The ideal candidate thrives in a fast-paced, multi-location environment and is passionate about delivering a positive employee experience. Responsibilities Manage the full-cycle onboarding process from offer acceptance through the first 90 days. Initiate and track onboarding workflows within Paylocity, including new hire paperwork, I-9 verification, E-Verify compliance, direct deposit and tax forms, and benefits enrollment coordination. Partner with hiring managers to ensure new hires have required tools, system access, and training. Conduct new hire orientation, both virtual and in-person. Monitor onboarding metrics and ensure timely completion of required documentation. Support background checks and pre-employment screenings. Serve as the primary point of contact for all workers’ compensation claims. File First Reports of Injury (FROI) in a timely and compliant manner. Coordinate with insurance carriers, adjusters, and leadership. Track claim status, return-to-work documentation, and medical restrictions. Support modified duty and return-to-work programs. Maintain accurate documentation and ensure OSHA log updates when required. Partner with Safety and Operations leaders to identify trends and reduce incidents. Serve as the first point of contact for employee HR inquiries. Provide guidance on policies, benefits, payroll questions, timekeeping, PTO, and compliance matters. Assist leaders with employee relations matters and documentation. Maintain accurate employee records in Paylocity. Support payroll processing by auditing changes and resolving discrepancies. Ensure compliance with federal, state, and local employment laws. Assist with performance management processes and documentation. Support employee engagement initiatives and company programs. Essential Skills 3+ years of HR experience as a coordinator or specialist. Proficiency with HRIS systems, particularly Paylocity. Strong working knowledge of workers' compensation processes. General understanding of HR policies around I-9, FLSA, and OSHA basics. Proficiency in Microsoft Word and Excel, including pivot tables. Experience with Leave of Absence Administration. Experience with Benefits Administration. Familiarity with LMS and HR Reporting. Strong communication skills and attention to detail. Additional Skills & Qualifications Experience in a fast-paced, multi-location environment. Ability to manage sensitive information with professionalism and confidentiality. Passion for delivering a positive employee experience. Work Environment The position is 100% onsite with a possibility to move to a hybrid model in the future. Hours are 8-5 with some flexibility. The role is a temporary position covering for a leave expected to last at least four months. The team works cross-functionally, requiring a team player willing to support multiple departments and pick up slack when needed. Job Type & Location This is a Contract position based out of Irvine, CA. Pay and Benefits The pay range for this position is $27.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA. Application Deadline This position is anticipated to close on Mar 14, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

This role manages the full-cycle onboarding process, including workflow initiation in Paylocity, new hire orientation, and monitoring compliance metrics. Additionally, the coordinator serves as the primary contact for workers’ compensation claims, filing reports, coordinating with carriers, and supporting return-to-work programs.