POSITION SUMMARYThe Human Resources Coordinator is responsible for providing support to the Director, Human Resources and assists with the administration of the day-to-day operations of the Human Resources department. This role will have a pulse on the department and play a critical role in the development and execution of many human resources processes and programs.

• KEY RESPONSIBILITIES1. AdministrationProvide general administrative support such as preparing correspondence regarding new hires and requests for letters of employment, forms and reports, coordinating and scheduling meetings/interviews/training sessions, and managing deadlines.
• Prepare documentation needed for employees (e.g. effective changes in wage/salary, employment status, or benefits).
• Update the organizational charts.
• Enroll/remove employees into/from the benefits plans (e.g. group health plan, pension plan, etc.).
• Coordinate the wage increase process for unionized employees.
• Liaise with payroll to coordinate any relevant new and changing information (e.g. new hire documentation, leaves of absence, etc.).
• Update and maintain employee records, files, correspondence, and reports.
• Responsible for quarterly HR Metric Report and Dashboard.
• Support departmental continuity by providing backup coverage for HR team members during planned and unplanned absences, as well as peak operational periods.
• 2. Recruitment AssistanceAssist the Talent Acquisition Specialist (TAS) with conducting reference checks for candidates.
• Monitor and complete recruitment and termination checklists.
• Assist TAS with recruitment, new hire orientations and offboarding when required
• Attend, coordinate and assist with external and internal career fairs
• 3. Training and DevelopmentCoordinate training for the senior management and executive team.
• Manage all first aid training for employees.
• Coordinate the semi-annual mandatory training for all staff.
• Prepare and conduct additional training as required.
• 4. Employee RecognitionManage the employee recognition program.
• Redesign and coordinate the years of service recognition program.
• Coordinate employee appreciation events.
• Assess and monitor employee engagement and satisfaction (e.g. conduct exit interviews, Worklife Pulse Survey, etc.) and provide recommendations for areas of opportunity improvement within the organization.
• 5. Human Resources Information SystemUpdate and track first aid training information.
• Make any necessary changes to employees’ status, personal information, etc.
• Ensure all employee information is current.
• 6. Committee Participation and CoordinationAct as the Health & Safety Coordinator for the organization.
• Attend and actively participate in Joint Health & Safety Committee (JHSC) meetings, serving as a resource on health and safety matters.
• Coordinate and collect monthly workplace inspection reports and ensure follow-up on identified hazards, concerns, and corrective actions.
• Prepare, distribute, and maintain JHSC agendas, meeting materials, minutes, and action item tracking.
• Support the organization's health and safety program through recordkeeping, reporting, and compliance-related activities.
• Participate in the Employee Engagement & Wellness Committee, fostering employee participation and promoting a positive workplace culture.
• Participate in the development and implementation of an annual Employee Engagement & Wellness Plan aligned with organizational priorities and employee feedback.
• Coordinate and support engagement, recognition, wellness, and team-building initiatives that contribute to employee satisfaction, well-being, and organizational culture.
• Monitor and evaluate engagement and wellness initiatives, providing recommendations for continuous improvement.
• Collaborate with leaders, employees, and committee members to identify opportunities to enhance workplace engagement, wellness, and employee experience.
• 7. OtherWork closely with the Director, Human Resources to keep them informed of any problems that may impact the achievement of organizational goals.
• Respond to various queries from managers, employees, and external organizations.
• Provide assistance to the Director, Human Resources with departmental projects and programs where required.
• Conduct research, gathering metric data and statistical reports, and maintaining statistical information.
• Keep current on legislative issues and matters in the organization related to the Human Resources department.
• Build and maintain positive, collaborative relationships with employees, leaders, and stakeholders across the organization to support effective communication and service delivery.
• Contribute to a culture of client safety and employee Health and Safety, by complying with all safety practices of the Organization, reporting unsafe practices and adverse events, and acting on safety recommendations.
• Ensures compliance with all organizational policies, including but not limited to workplace conduct, health and safety, privacy, and workplace violence and harassment policies

• QUALIFICATIONSMinimum of 1 to 3 years of human resources experience
• Completion of a post-secondary school degree in Human Resources or a related field
• Completion or working towards completion of valid HR designation (i.e., CHRP)
• Knowledge of employment and related legislation (e.g. Occupational Health and Safety Act, Human Rights Code, AODA, and Workplace Safety and Insurance Act
• Experience working with HRIS systems to manage employee data, streamline HR processes, and support reporting and analytics
• Strong attention to detail and organizational skills
• Excellent priority management and time management skills
• Excellent verbal and written communication skills
• Committed to diversity and equality culture
• Ability to adhere to strict confidentiality
• Ability to work well under pressure utilizing effective problem management skills
• Proficiency in Microsoft Suite products including Excel

POSITION SUMMARYThe Human Resources Coordinator is responsible for providing support to the Director, Human Resources and assists with the administration of the day-to-day operations of the Human Resources department. This role will have a pulse on the department and play a critical role in the development and execution of many human resources processes and programs.

• KEY RESPONSIBILITIES1. AdministrationProvide general administrative support such as preparing correspondence regarding new hires and requests for letters of employment, forms and reports, coordinating and scheduling meetings/interviews/training sessions, and managing deadlines.
• Prepare documentation needed for employees (e.g. effective changes in wage/salary, employment status, or benefits).
• Update the organizational charts.
• Enroll/remove employees into/from the benefits plans (e.g. group health plan, pension plan, etc.).
• Coordinate the wage increase process for unionized employees.
• Liaise with payroll to coordinate any relevant new and changing information (e.g. new hire documentation, leaves of absence, etc.).
• Update and maintain employee records, files, correspondence, and reports.
• Responsible for quarterly HR Metric Report and Dashboard.
• Support departmental continuity by providing backup coverage for HR team members during planned and unplanned absences, as well as peak operational periods.
• 2. Recruitment AssistanceAssist the Talent Acquisition Specialist (TAS) with conducting reference checks for candidates.
• Monitor and complete recruitment and termination checklists.
• Assist TAS with recruitment, new hire orientations and offboarding when required
• Attend, coordinate and assist with external and internal career fairs
• 3. Training and DevelopmentCoordinate training for the senior management and executive team.
• Manage all first aid training for employees.
• Coordinate the semi-annual mandatory training for all staff.
• Prepare and conduct additional training as required.
• 4. Employee RecognitionManage the employee recognition program.
• Redesign and coordinate the years of service recognition program.
• Coordinate employee appreciation events.
• Assess and monitor employee engagement and satisfaction (e.g. conduct exit interviews, Worklife Pulse Survey, etc.) and provide recommendations for areas of opportunity improvement within the organization.
• 5. Human Resources Information SystemUpdate and track first aid training information.
• Make any necessary changes to employees’ status, personal information, etc.
• Ensure all employee information is current.
• 6. Committee Participation and CoordinationAct as the Health & Safety Coordinator for the organization.
• Attend and actively participate in Joint Health & Safety Committee (JHSC) meetings, serving as a resource on health and safety matters.
• Coordinate and collect monthly workplace inspection reports and ensure follow-up on identified hazards, concerns, and corrective actions.
• Prepare, distribute, and maintain JHSC agendas, meeting materials, minutes, and action item tracking.
• Support the organization's health and safety program through recordkeeping, reporting, and compliance-related activities.
• Participate in the Employee Engagement & Wellness Committee, fostering employee participation and promoting a positive workplace culture.
• Participate in the development and implementation of an annual Employee Engagement & Wellness Plan aligned with organizational priorities and employee feedback.
• Coordinate and support engagement, recognition, wellness, and team-building initiatives that contribute to employee satisfaction, well-being, and organizational culture.
• Monitor and evaluate engagement and wellness initiatives, providing recommendations for continuous improvement.
• Collaborate with leaders, employees, and committee members to identify opportunities to enhance workplace engagement, wellness, and employee experience.
• 7. OtherWork closely with the Director, Human Resources to keep them informed of any problems that may impact the achievement of organizational goals.
• Respond to various queries from managers, employees, and external organizations.
• Provide assistance to the Director, Human Resources with departmental projects and programs where required.
• Conduct research, gathering metric data and statistical reports, and maintaining statistical information.
• Keep current on legislative issues and matters in the organization related to the Human Resources department.
• Build and maintain positive, collaborative relationships with employees, leaders, and stakeholders across the organization to support effective communication and service delivery.
• Contribute to a culture of client safety and employee Health and Safety, by complying with all safety practices of the Organization, reporting unsafe practices and adverse events, and acting on safety recommendations.
• Ensures compliance with all organizational policies, including but not limited to workplace conduct, health and safety, privacy, and workplace violence and harassment policies

• QUALIFICATIONSMinimum of 1 to 3 years of human resources experience
• Completion of a post-secondary school degree in Human Resources or a related field
• Completion or working towards completion of valid HR designation (i.e., CHRP)
• Knowledge of employment and related legislation (e.g. Occupational Health and Safety Act, Human Rights Code, AODA, and Workplace Safety and Insurance Act
• Experience working with HRIS systems to manage employee data, streamline HR processes, and support reporting and analytics
• Strong attention to detail and organizational skills
• Excellent priority management and time management skills
• Excellent verbal and written communication skills
• Committed to diversity and equality culture
• Ability to adhere to strict confidentiality
• Ability to work well under pressure utilizing effective problem management skills
• Proficiency in Microsoft Suite products including Excel
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