Human Resources Coordinator at Clinton Health Access Initiative

Kampala, Central Region, Uganda -

Full Time

Start Date

Immediate

Expiry Date

23 May, 26

Salary

0.0

Posted On

22 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compensation, Equity, Labor Law Compliance, Recruiting, Retention Strategies, Data Analysis, HR Audits, Employee Relations, Workforce Planning, Succession Planning, Coaching, Project Management, Onboarding, Offboarding, Benefits Administration, Cultural Sensitivity

Industry

Non-profit Organizations

Description

Overview The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems. CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally. At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication, and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture. Responsibilities HR Operations, Compensation, and Compliance Provide guidance to Country Leadership Team (CLT) on compensation and equity, HR procedure and policy interpretation, country labor laws compliance, recruiting and retention strategies. Advise CLT on compensation decisions by analyzing internal data and providing recommendations that align with CHAI's compensation framework. Maintain, monitor and manage accuracy of HR data including confidential personnel files. Maintain and track all records on employee leave, benefits, medical insurance cover and changes in personal details. Work with other CHAI HR staff to facilitate employment agreements and interpret labor regulations and HR related legal issues for country office and international staff, research and interpret country labor laws Perform and support HR audits and support reviews and changes to HR related manuals and documents. Conduct periodic review of Employee Handbook, Office manual, Safety and Security guide and other relevant CHAI manuals in consultation with CLT. Maintain reasonable knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Work with CLT and Managers to complete administrative work related to HR processes including development and review of the job descriptions, contract renewals, payroll changes etc. in a timely manner, Coordinate the pre-hiring process including job posting and advertising, candidate sourcing, panel interview coordination and participation in the panel level interviews. Facilitate the in-country employee onboarding and orientation activities for national and international staff. Assist with full termination processes in-country and with Boston HR team, ensuring coordination with payroll. Facilitate visa application processing for international visitors. Administer health and welfare plans including enrolments, changes, and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Manage the employee group pension scheme, life insurance policy and other CHAI benefits. Process all benefits enrolment forms, vendor invoices and reconcile payments in close collaboration with the Finance and Administration team. Professional Development, Training, and Workforce Planning Provide coaching, guidance and communication as needed to Program Managers and supervisors on various topics including but not limited to staff performance, professional development, giving and receiving feedback, diversity, equity and inclusion, etc. Work alongside CLT and Managers to provide guidance and input on team restructures, workforce planning and succession planning. Proactively identify opportunities to equip staff with resources that support professional development and internal mobility. Facilitate training to staff as required. Maintain Training and Development files. Employee Relations Advise country/program leadership and staff on building team morale, increasing productivity and retention, and resolving complex employee relations issues with adept cultural sensitivity. Provide guidance on practices that promote effective and harmonious working relationships across CHAI's diverse matrix, in line with our principles of engagement. Handle sensitive matters and intake-compliant investigations around employee relations issues as assigned. Serve as focal point for issues pertaining to CHAI's global code of conduct and the Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). Facilitate new hire check-ins and conduct exit interviews. Conduct regular meetings with CLT and Program Managers to understand and anticipate HR needs. Project and Ad Hoc Responsibilities Complete additional HR related tasks as assigned by the Country Director. Qualifications Understanding of HR lifecycle processes, compliance requirements, and operational best practices in Uganda Experience in fast-paced, results-oriented environments such as nonprofits, international development, consulting, or similarly complex global organizations Excellent interpersonal and cross-cultural communication skills; ability to influence and partner effectively with stakeholders at all levels Strong project management abilities. Able to manage multiple complex initiatives and tight deadlines. Demonstrated experience in coordinating recruitment, onboarding, performance cycles, learning programs, etc. Ability to generate and utilize data and metrics Ability to work independently with minimal supervision. Commitment to CHAI’s mission Experience: Bachelor’s degree in human resources, Business Administration, Industrial/Organizational Psychology, Public Administration, or a related field. Not less than 4 years of professional experience in HR, talent management, HR operations, recruitment, employee relations, or similar HR functions. #jobreference2 #region3

Responsibilities

This role involves providing guidance to the Country Leadership Team on compensation, compliance, and HR procedures, while also managing daily HR operations including data accuracy, record keeping, and facilitating employment agreements for national and international staff. Key duties include coordinating recruitment, onboarding, benefits administration, and serving as a focal point for employee relations and code of conduct issues.