WHAT DO WE OFFER

We offer competitive health benefits, wellness and healthcare spending accounts, and a holiday package that includes the week between Christmas and New Year’s off. You’ll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge, expertise, and passion to grow with the organization.
This is a full-time permanent position, working out of our impeccably designed and furnished office.

RECRUITMENT AND ONBOARDING

• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Coordinate the full-cycle recruitment process including posting jobs, screening resumes, conducting phone interviews, coordinating with candidates, booking in person / remote interviews and conducting reference checks.
• Facilitate candidate coordination and communication throughout the hiring process.
• Manage the recruitment closeout process including declining unsuccessful candidates and closing job postings.
• Assist with the creation and delivery of employment offer letters/contracts to successful candidates and support the negotiation process.
• Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
• Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
• Schedule meetings, interviews, HR events and maintain agendas.
• Perform onboarding, support with orientations and update records of new staff.
• Assist with creating efficiencies within the recruitment process.

Administrative tasks

• General administration and coordination of HR practices. Including letters of employment, gathering certifications, create bonus letters, amendments to offer letters, etc…
• Answering all internal and external HR-related queries and requests
• Assisting with payroll administration
• Maintaining and updating employee records within Payworks
• Assisting with preparation of the termination process
• Scheduling meetings, events, interviews, etc.
• Assist with all internal and external HR related inquiries or requests.
• Assist with payroll and ad-hoc HR projects.
• Support other assigned functions.
• Keep up-to-date with the latest HR trends and best practices.
• Maintain the HR team’s calendar (schedule meetings, interviews, HR events etc.)
• Assist in other Human Resources and general administrative tasks as required
• Maintain the bi-weekly Employee Announcements and Information communication by completing employee announcements and working with the Marketing team

Job Postings and Job Descriptions

• Work collaboratively to ensure the Job Postings and Job Descriptions are formatted in a consistent template.
• Other duties assigned

ABOUT US

Contemporary Office Interiors (COI) is a privately-owned MillerKnoll Certified Dealer, DIRTT Certified Construction Partner, Architectural Walls and Commercial Flooring provider. We have offices in Vancouver, Edmonton, Winnipeg, Toronto and a head office in Calgary. We prioritize people, productivity and value to create more than a place to work— we create a space to succeed.
We’re proud of our half-century legacy as a company. Our talented people have brought us to where we are today. COI is and has been honoured to have a passionate team that’s committed to creating exceptional spaces that inspire you to be your best.
We believe in the power of diversity and the power of teamwork. We need both collaboration and individual responsibility to organize effectively around our customer’s problems.
Please apply directly to this posting. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

THE ROLE

The Human Resources Coordinator assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process. Schedules meetings and interviews as requested by the hiring managers. Their main duties include providing administrative support to employees, assisting the HR Manager with recruiting candidates to fill open roles and providing administrative assistance, including payroll and HR reporting functions

Administrative tasks

• General administration and coordination of HR practices. Including letters of employment, gathering certifications, create bonus letters, amendments to offer letters, etc…
• Answering all internal and external HR-related queries and requests
• Assisting with payroll administration
• Maintaining and updating employee records within Payworks
• Assisting with preparation of the termination process
• Scheduling meetings, events, interviews, etc.
• Assist with all internal and external HR related inquiries or requests.
• Assist with payroll and ad-hoc HR projects.
• Support other assigned functions.
• Keep up-to-date with the latest HR trends and best practices.
• Maintain the HR team’s calendar (schedule meetings, interviews, HR events etc.)
• Assist in other Human Resources and general administrative tasks as required
• Maintain the bi-weekly Employee Announcements and Information communication by completing employee announcements and working with the Marketing tea