DUTIES & RESPONSIBILITIES 

• Provide administrative and coordination support to the Vice President, People, Organization & Culture and the Eastern Hemisphere HR team. 
• Manage calendars, meetings, travel arrangements, expenses, and related administrative activities. 
• Coordinate leadership meetings, HR meetings, events, and prepare presentations, reports, correspondence, and meeting materials as required. 
• Support recruitment activities, including creating requisitions, posting vacancies, scheduling interviews, coordinating candidate communications, pre-employment checks, and onboarding activities. 
• Maintain employee records and process HR transactions within Workday, including hires, transfers, promotions, compensation changes, reporting line updates, position changes, and terminations. 
• Support HR administration throughout the employee lifecycle, ensuring employee information is accurate, complete, and maintained in accordance with company procedures. 
• Assist with organisational changes, workforce administration activities, rehires, and governance processes, including nepotism reviews where required. 
• Generate HR reports, workforce data, and people metrics to support HR and business leaders. 
• Take minutes and maintain accurate records for interviews, investigations, consultations, disciplinary meetings, grievance meetings, and other formal employee-related meetings. 
• Work closely with HR Business Partners to support the delivery of HR processes and employee services across the Eastern Hemisphere. 
• Maintain confidentiality when handling sensitive business and employee information. 
• Support continuous improvement initiatives, HR projects, and other administrative duties as required. 

QUALIFICATIONS 

• Experience within a related working environment (HR and/or HRIS role) with a strong understanding of HR processes and data flow. 
• Practical experience using HR Information Systems, preferably Workday. 
• Highly organised with the ability to manage multiple priorities and deliver to tight deadlines 

KNOWLEDGE, SKILLS & ATTRIBUTES 

• Previous experience in a similar role. 
• Strong organisational and administrative skills with excellent attention to detail.  
• Ability to handle multiple priorities and work to tight deadlines.  
• Strong written and verbal communication skills.  
• Demonstrated ability to handle confidential and sensitive information with discretion.  
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.  
• Strong stakeholder management and relationship-building skills.  
• Ability to work independently whilst collaborating effectively within a team. 
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