Human Resources Coordinator at Downtown Seattle Association

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

38.05

Posted On

18 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Processes, Washington State Employment Regulations, Verbal Communication, Written Communication, Organizational Skills, HRIS Proficiency, Payroll Systems, Recruitment Strategies, Collaboration, Perseverance, Innovation, Excellence, Integrity, Growth Mindset, Employee Engagement, Retention Initiatives

Industry

Non-profit Organizations

Description

Position HR Coordinator Department Operations Reporting Relationship Manager, Human Resources Dotted Line Director, Finance Status Full-time; non-exempt Overview Reporting to the HR Manager, with a dotted line to the Director of Finance, the Human Resources Coordinator provides administrative and operational support for all aspects of HR, ensuring that day-to-day HR functions run smoothly. This position assists with recruitment, onboarding, payroll processing, employee recordkeeping, and training coordination while ensuring compliance with policies and applicable laws. Duties & Responsibilities Recruitment & Onboarding · Develop, implement, and facilitate recruitment processes that support diverse teams, from frontline Ambassadors to administrative and professional positions. · Collaborate with department managers to understand recruitment needs, position requirements, and qualifications for specified vacant position(s). · Post and manage open positions on recruiting sites and other sourcing platforms. · Screen and select qualified and interested applicants for interviews and connect viable candidates with hiring managers. · Schedule interviews; oversee preparation of interview questions and other hiring and selection materials. · Educate candidates on the interview and hiring process. · Check references and credentials, verifying experience and backgrounds. · Attend job fairs, campus events, and other networking opportunities. · Follows up with applicants or hiring managers after the interview process to determine whether a placement can be made; collects feedback when placement is unsuccessful. · Coordinate and conduct new employee orientation sessions to communicate organizational values, policies, procedures, and benefits. HR Administration & Compliance · Maintain accurate, complete, and confidential personnel files in both paper and electronic formats. · Perform HR administrative functions such as filing, document management, and data entry in the HRIS. · Administer and ensure compliance with EEO and other employment-related laws and regulations. · Support annual HR audits and compliance reviews. Training & Employee Development · Coordinate and schedule employee training sessions, including logistics, materials, and attendance tracking. · Maintain training records and ensure compliance with required certifications and continuing education. · Assist with developing employee engagement and retention initiatives. Payroll Administration · Processes bi-weekly payroll, ensuring accuracy, timeliness, and compliance with wage and hour regulations. · Maintains payroll records, resolves discrepancies, and responds to employee payroll inquiries. · Ensures proper payroll-related funding and recordkeeping using payroll and accounting software, including entering transactions into QuickBooks and processing contributions through online portals for 401(k), FSA, and other benefit programs. · Administers payroll deductions, garnishments, and other related transactions. Qualifications · 1-3 Years of HR or Administrative experience · Knowledge of HR processes and Washington State employment regulations · Excellent verbal and written communication skills · Excellent organizational skills · Proficiency with HRIS/payroll systems · Experience in a non-profit setting · Ability to create and implement sourcing strategies for recruitment · Ability to work with individuals · Ability to work with and recruit individuals who may or may not have had a past criminal background or addiction challenges Characteristics · Reflect the Downtown Seattle Association’s core values of Collaboration, Perseverance, Innovation, Excellence, and Integrity · Commitment to a growth mindset · Embrace the DSA mission and adjust for changing priorities as we create a healthy, vibrant downtown for all. Compensation The hourly pay range for this position is $26.25 to $38.05 per hour, DOE. Downtown Seattle Association provides a comprehensive benefits package, including: · 100% employer-paid · Medical/Dental/Vision Coverage · Life Insurance · Long Term Disability · Generous Paid Time Off · 10 paid Holidays plus six paid personal days · 12 remote workdays per year · ORCA transit card · First Choice Employee Assistance Program · Flexible Spending Account (medical or dependent) · Employer-Matched 401(k) Contribution with up to 5% Match Please submit your resume and cover letter to H-R@downtownseattle.org [H-R@downtownseattle.org] no later than Nov. 28.

Responsibilities

The Human Resources Coordinator provides administrative and operational support for all aspects of HR, ensuring that day-to-day HR functions run smoothly. This includes assisting with recruitment, onboarding, payroll processing, employee recordkeeping, and training coordination while ensuring compliance with policies and applicable laws.