POSITION SUMMARY

Under the general guidance of the Assistant HR Director, the Human Resources (HR) Coordinator will provide a high level of customer service, administrative support and coordination of recruitment and onboarding activities, with a strong emphasis on the candidate experience. The HR Coordinator will have the ability to work independently, keep information confidential, and maintain engagement with excellent follow up skills.

QUALIFICATIONS

• Associates degree or, in lieu of degree, at least 2 years of fulltime administrative experience
• At least 1 year of fulltime administrative experience
• Proficiency with MS Office (Outlook, Word, Excel and PowerPoint)

PREFERRED QUALIFICATIONS

• Recruitment or Human Resources experience
• Healthcare experience
• Experience with the implementation of recruitment software and application tracking systems

PRIOR TO START DATE, THE SELECTED CANDIDATE MUST MEET THE FOLLOWING REQUIREMENTS:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital’s Employee Health Services*

• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

FAILURE TO COMPLY WITH ANY OF THE ABOVE REQUIREMENTS COULD RESULT IN A DELAYED START DATE AND/OR REVOCATION OF THE EMPLOYMENT OFFER.

• The hiring department will be responsible for any fee incurred for examination.

• Collaborate with HR team and managers to reinforce and promote a culture of innovation, collaboration, commitment, focus and excellence, starting with the candidate experience.
• Assist hiring managers in the development or update of job descriptions that are aligned with business objectives and regulatory standards.
• Interface with candidates, recruiters and hiring managers throughout the hiring process, ensuring prompt and proactive communication.
• Assist in the oversight and ongoing collaboration and development of the employee orientation and onboarding program, to include conducting new hire orientations and completing timely new employee onboarding tasks ensuring a positive and seamless experience.
• Maintain records of all materials used for recruitment.
• Assist with documentation of standard processes and procedures, creation of training materials, tools and guidelines to assist managers through the recruitment and hiring processes (e.g. process checklists and workflows).
• Attend job fairs and recruitment events as needed.
• Assists in projects including HR events, benefits open enrollment, employee communications and company-wide meetings.
• Prepares documentation i.e., memos, e-mails, letters as applicable.
• Assist in managing third party onboarding for temporary personnel and international recruiting as needed.
• Provides overall administrative support to the HR department, including maintaining, processing, documenting, and filing employee records.
• Perform all other duties as assigned.
  The selected candidate will work on site in Hampton Bays 5 days a week with travel to Southampton Hospital.