Human Resources Coordinator at KYOWA KIRIN INC

Princeton, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

30.0

Posted On

25 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Communication, Team Collaboration, Discretion & Integrity, Initiative, Proficiency With Microsoft Office Suite, Data Analysis Skills, LMS Experience

Industry

Pharmaceutical Manufacturing

Description

Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario. We are seeking a highly organized and detail-oriented Coordinator, Human Resources to join our Human Resources team. This entry-level role offers an excellent opportunity to gain broad exposure across multiple HR functions, including data management, reporting, process coordination, and employee experience. The ideal candidate will demonstrate strong technical aptitude, discretion, and a proactive mindset while supporting key HR operations and initiatives. Job Responsibilities: Data Entry & Maintenance • Input and update candidate information in Greenhouse. • Assist in assigning training for new and current employees in Training Flow and Citation. • Creates annual report from ATS platform listing candidates in support of AAP filing. Facilities • Serves as the primary liaison with the landlord, facilitating communication and coordination on property-related maintenance matters. Serves as backup for entering facilities service requests into landlord’s system. • Assists with the employee badging process, including coordination of badge issuance, replacement, and access permissions in collaboration with front desk security. • Responsible for managing the records retention process, including coordinating the transfer of records to offsite storage, handling retrieval requests, and ensuring the compliant disposal of records in accordance with company policies. Serves as the primary liaison with records retention vendors. Reporting & Metrics Support • Responsible for maintaining organizational structure charts in Lucid (online platform). • Support data collection and analysis for talent acquisition, employee relations, and learning & development. Administrative Support & Support for Total Rewards/HR Ops • Help with scheduling, meeting coordination, and document preparation. • Support billing and benefit plan invoice audit and processing, PR entry, and other transactional tasks in systems like D365-Stella and Quickbase. • Generate letters as needed and proofread communications for accuracy. • Create content for compensation and benefit programs and support with benefit portal updates. • Prepare and fund RRSP for Canadian employees. • Assist with coordinating program logistics - room reservations, technology setup, supply ordering, onsite catering needs • Assist with HR communication campaigns, i.e., emails, Sharepoint/newsletters, resources such as toolkits (helpful if candidate is knowledgeable in Canva, MS Office Suite, Camtasia). • Assist with various mailings, including expat tax returns. Process Coordination • Assist with onboarding and offboarding processes. • Help manage internal workflows related to SOWs, contracting, and compliance documentation. Employee Relations & Investigations Support • Provide logistical support for investigations (e.g., organizing interviews, compiling documentation). • Maintain confidentiality and professionalism in handling sensitive information. Performance Management: • Support in helping to shepherd the process in partnership with the HR Business Partners. • Assist with employee communication and process coordination. Qualifications: Education Bachelor's degree in Human Resources, Business Administration, or related field preferred. Experience At least 1–3 years of experience in an HR support or administrative role; Strong understanding of HR principles and practices Non-Technical Skills: • Attention to Detail: Accuracy in data entry and documentation is critical. • Organizational Skills: Ability to manage multiple tasks and prioritize effectively. • Communication: Clear and professional written and verbal communication. • Team Collaboration: Works well across HR functions and with cross-functional partners (e.g., IT, Legal, Finance). • Discretion & Integrity: Handles confidential information with care and professionalism. • Initiative: Proactively identify areas for support and improvements Technical Skills • Proficiency with Microsoft Office Suite (Word, Excel PowerPoint, and Outlook). • Data analysis skills a plus • LMS experience a plus Other Demonstrated ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly. Strong work ethic and integrity is required. Detail oriented and excellent follow through. Has the ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment. Has a passion for personal learning and development to be able to grow with the company. Cultural sensitivity and ability to develop consensus within a multinational organization. The anticipated hourly rate for this position will be $28.00 to $30.00 per hour. The actual hourly rate offered for this role at commencement of employment may vary based on several factors including but not limited to relevant experience, skill set, qualifications, education (including applicable licenses and certifications, job-based knowledge, location, and other business and organizational needs. The listed salary is just one component of the overall compensation package. At Kyowa Kirin North America we provide a comprehensive range of benefits including: 401K with company match Discretionary Profit Share Annual Bonus Program (Sales Bonus for Sales Jobs) Generous PTO and Holiday Schedule which includes Summer and Winter Shut-Downs, Sick Days and, Volunteer Days Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision) HSA & FSA Programs Well-Being and Work/Life Programs Life & Disability Insurance Concierge Services Long Term Incentive Program (subject to job level and performance) Pet Insurance Tuition Assistance Employee Referral Awards The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market. KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law. When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. (“Controller”), which is located at 510 Carnegie Center Dr. Princeton, NJ 08540 USA and can be contacted by emailing kkus.talentacquisition.8h@kyowakirin.com. Controller’s data protection officer can be contacted at usprivacyoffice@kyowakirin.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of General Data Protection Regulation (EU) 2016/679 (“GDPR”) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. The transfer will be made using appropriate additional safeguards under the standard contractual clauses approved by regulators for transfers of personal data outside the European Union. Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, if you are located in the European Union, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability, and to lodge a complaint with an EU supervisory authority. If you have any questions about our use of your data, you may contact us by email at usprivacyoffice@kyowakirin.com. Recruitment & Staffing Agencies Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.

Responsibilities

The Human Resources Coordinator will support key HR operations and initiatives, including data management, reporting, and employee experience. This role involves assisting with onboarding, offboarding, and maintaining organizational structure charts.