Human Resources Coordinator at Legacy Parking

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

0.0

Posted On

18 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruiting Coordination, Onboarding, Applicant Tracking, Background Checks, Employee Relations, FMLA Management, Training Coordination, Documentation, HRIS Management, Reporting, Recordkeeping, Microsoft Office, Attention To Detail, Verbal Communication, Written Communication, Confidentiality

Industry

Facilities Services

Description

Description Legacy Parking is a rapidly growing Parking Asset Management company looking to add a HR Coordinator to the Legacy Parking team in our downtown Chicago corporate office. ABOUT THE ROLE You'll be the day-to-day heartbeat of HR: coordinating recruiting, running onboarding, keeping records tight, tracking training, and being the first-person employees turn to with questions. It's a wide-ranging role that touches almost everything — which means no two weeks look the same. We're looking for someone organized and people-oriented who genuinely enjoys being the person who keeps things moving. You'll be a key face of HR across the organization and a close partner and reporting to the HR Manager. Recruiting & Onboarding • Manage full cycle recruiting coordination: job postings, applicant tracking, interview scheduling, and candidate communication when applicable. • Conduct background checks, MVR checks, and reference verifications • Own the new hire onboarding process — paperwork, orientation scheduling, system access setup, and first-day readiness for all hourly positions. • Build and maintain standardized onboarding materials and checklists for new properties and new hires • Partner with hiring managers to keep the process moving efficiently — especially during high-volume periods Employee Relations — First Line • Serve as the first point of contact for employee questions about HR policies, benefits, PTO, and general procedures • Track and document attendance patterns and flag concerns to the HR Manager for follow-up • Manage the administrative side of leave of absence requests (FMLA, personal leave) — paperwork, tracking, and communication — escalating decisions and conversations to the HR Manager • Help employees navigate HR processes with a customer-service mindset, knowing when to answer directly and when to escalate Training & Documentation • Schedule, coordinate, and track completion of all required compliance trainings (harassment prevention, safety, etc.) • Maintain and organize the HR SOPs, and policy documentation — keeping everything current and accessible • Help build and maintain new hire orientation materials, manager onboarding packets, and property-specific guides • Support the HR Manager with coordination of learning and development sessions as programming is built out HR Administration • Maintain accurate, compliant employee files and records • Process employee status changes including promotions, transfers, and terminations • Prepare HR correspondence: offer letters, employment verifications, status change notices HRIS & Reporting • Own day-to-day data entry and record accuracy in the HRIS system • Generate standard HR reports: headcount, turnover, time-to-fill, training completion • Support HRIS audits and data integrity checks • Assist the HR Manager with ad hoc data pulls and reporting projects WHAT YOU BRING Required • 2-3 years of experience in an HR coordinator, generalist, or administrative HR role • Working knowledge of HR practices, employment law basics, and employee recordkeeping • Proficiency with HRIS systems and applicant tracking systems • Strong skills in Microsoft Office — especially Excel and Outlook • Exceptional organization and attention to detail; you don't let things fall through the cracks • Excellent written and verbal communication — professional, clear, and approachable • Ability to handle confidential information with discretion, always • Comfortable managing competing priorities in a fast-paced, multi-site environment Nice to Have • Bachelor's degree in human resources, Business Administration, or related field • Experience supporting multi-location or multi-property organizations • Familiarity with hospitality, property management, or service-industry HR • Experience building or improving HR processes from the ground up The right attitude matters more than a perfect resume. If you're organized, people-focused, and ready to build something — we want to hear from you.

Responsibilities

This role serves as the day-to-day heartbeat of HR, coordinating recruiting, managing onboarding, tracking training, and acting as the primary contact for employee inquiries regarding policies and procedures. Key duties involve full-cycle recruiting coordination, owning the new hire onboarding process, and managing administrative aspects of employee relations and leave requests.