Motion Picture Industry Pension & Health Plans (MPI) has an immediate opportunity for experienced Human Resources/Executive level Administrative Assistant. Work directly with the Chief Human Resources Officer, HR Manager and staff in all HR administrative areas supporting the department and organization including HRIS/HRMS data entry and reporting, ATS reporting, employee communications, recognition and events, training administration support, record-keeping, and file maintenance.
The Administrative Assistant helps with the implementation of services and programs through HR staff and in support of company policies, assists with the administration of the day-to-day operations of Human Resources functions and duties.
Please note, this is an onsite assignment at our offices in Studio City, CA. Qualified candidates only, please submit letter of interest with resume and compensation requirements for consideration. Submissions will be reviewed; only candidates most closely matching the requirements of the position will be contacted.

Minimum job requirements

• Minimum 5 years’ experience in an HR administrative role, executive assistant or comparable experience.
• Minimum 2 years’ experience with HRIS/HRMS systems; experience with Ceridian Dayforce/Timekeeper a plus.
• Bachelor’s degree or equivalent work experience required.
• Outstanding verbal and written communication skills. Excellent grammar and spelling. Ability to write factual and creative content.
• Flexibility and ability to work extended hours when required.
• Ability to maintain strict confidentiality and handle sensitive matters with discretion, maturity and professionalism.
• Strong ethics and integrity.
• Ability to interact with employees at all levels.
• Ability to multi-task, effectively deal with multiple priorities and deadlines.
• Excellent organizational and planning skills and attention to detail.
• Excellent analytical skills.
• Strong customer service and administration skills.
• Excellent technical skills. High proficiency level with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Advanced proficiency level preferred.
• Experience and demonstrated proficiency utilizing Survey Monkey.
• High level of accuracy.
• Ability to think creatively

Competencies

To perform the job successfully, should demonstrate the following competencies to perform the essential functions of the position.

• Planning/organizing – demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Problem solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Written communication – edits works for spelling and grammar, presents numerical data effectively and accurately and is able to read and interpret written information
• Oral communication – speaks clearly, articulately and persuasively in positive or negative situations
• Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability – consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

RESPONSIBILITIES INCLUDE:

• Handles data entry of new hire EEO information and new position titles in HRIS system (Ceridian/Dayforce).
• Traffics, tracks, and processes all HR invoices and expenses including training and recruitment.
• Assists with HR clerical needs, recordkeeping, copying and filing as needed including preparing files for legal needs, shredding of outdated confidential documents including applicant resumes, and preparing termination files for storage.
• Completes employment verification information; prepares letters as required.
• Schedules applicant interviews, reserves meeting rooms for group interviews and training sessions.
• Updates/creates HR reports including organizational charts and related employee data and analytics for reporting turnover, hiring statistics, employee mobility, LOA, and union status changes.
• Assists as needed with the support and coordination of all company employee events and activities including service award recognition event, holiday party, lunch-n-learns, flu shots, etc.
• Copies and prepares materials for new employee orientation, training, and related HR events and needs, including employee forums, all employee meetings and related events and activities.
• Assists as needed with employee communications including bulletin boards, newsletters and intranet updates and announcements.
• Completes HR Change Notice forms for documentation of employee changes as required, including annual merit and wage adjustments.
• Traffics and/or responds to inquiries received via Human Resources related emails.
• Uploads approved Human Resources content to company intranet.
  The anticipated rate for this position is $30.00-$36.00/hour. The actual compensation offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, etc.
  Please note, this is an onsite assignment at our offices in Studio City, CA. MPI requires employees to be vaccinated against Covid-19 with exceptions as required by law.

To perform the job successfully, should demonstrate the following competencies to perform the essential functions of the position.

• Planning/organizing – demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Problem solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Written communication – edits works for spelling and grammar, presents numerical data effectively and accurately and is able to read and interpret written information
• Oral communication – speaks clearly, articulately and persuasively in positive or negative situations
• Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability – consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performanc