Join us at Prospera Credit Union and become part of a team that is passionately committed to providing personal, tailored financial guidance to each of our members.
At Prospera Credit Union, people aren’t just numbers or transactions, and you won’t be treated that way either.
Reporting directly to and in day-to-day partnership with the Chief Human Resources Manager, the Human Resources Coordinator will have a variety of responsibilities within the small Department and organization. The main responsibility will be supporting our Compensation and Benefits needs, in large part processing our payroll and benefit enrollments, terminations and reconciliations. In addition, this role will support the administrative needs for our training and development programs.

We currently have an opportunity as a Part-Time HR Coordinator at our Ballard Location:

• Position type: Part-time (approximately 20 hours per week)
• Work schedule:
• Monday and two additional weekdays that work best for you, with 6-7-hour shifts scheduled at your preferred time between 7AM - 6PM

QUALIFICATIONS:

• Education:
• HR education and/or certification will be helpful, or interest in obtaining HR education and certification.
• Experience:
• Some experience in Payroll and Benefits and broad HR is preferred; if no experience, the desire and ability to quickly learn!
• Skills:
• High attention to detail and ensuring accuracy in payroll processing, benefit enrollments and performance management systems.
• Analytical skills. Ability to analyze compensation data, benefit costs and training reports to support decision making and identify errors.
• Technical proficiency. Familiarity with HR, Payroll and Benefit software systems. Strong MS Excel skills.
• Problem solving skills. Ability to resolve payroll discrepancies, reporting requests and benefit issues.
• Strong communication skills, verbal and written. Present confidence and ease in working with external benefit vendors.
• Ability to think creatively outside the box; see and welcome opportunities for creating efficiencies and service level improvements.
• Strong organizational and time-management abilities.
• Ability to prioritize and work effectively given these various priorities, especially during peak reporting periods.
• Strong curiosity and abilities to learn our various external vendor sites, understand metrics and processes.

RESPONSIBILITIES:

• Compensation (~50% of time):
• Process payroll. Accurately process bi-weekly payroll for <100 employees, ensuring compliance with federal, state and local regulations. Maintain and update payroll records, including deductions, benefits and any garnishments. Resolve payroll discrepancies and answer employee payroll-related questions.
• Complete reporting. Prepare and submit regular payroll reports to management and external retirement and benefit vendors. Generate and analyze compensation reports to support budgeting and financial planning and equity auditing.
• Administer and maintain the Compease grading system to ensure equitable and competitive compensation structures.
• Draft blog communications for Intranet. Communicate updates on payroll calendar, process changes and benefit programs.
• Benefits (~30% of time):
• Liaise with insurance and retirement plan vendors to administratively support our benefit programs. Ensure timely communications with vendors regarding plan changes, updates and team member questions.
• Support our annual open enrollment processes and assist team members.
• Process team member benefit enrollments, changes and terminations in timely manner. Provide support to team members regarding benefit options and enrollment procedures.
• Invoice reconciliations. Review and reconcile monthly benefit invoices to ensure accuracy and resolve discrepancies.
• Maintain detailed records of benefit costs and contributions for reporting purposes.
• Reporting. Prepare and submit annual EEO-1 reports to our external vendor for our AAP. Complete 457f quarterly reporting and other required benefit related reports. Ensure accurate and timely reporting.
• TrainingDevelopment (~20% of time):
• Administering the Performance Management processes in iSolved (HR Information System). Oversee the performance management cycle, including goal setting, and end of year evaluations. Provide technical assistance and support to team members on the system. Monitor for timely completion of the performance reviews.
• Coordinate the NMLS (Nationwide Multistate Licensing System) and Notary programs, including the registration and renewal processes for team members requiring NMLS credentials. Coordinate notary public applications and renewals, ensuring compliance.
• Assist with maintaining records of team member certifications and licenses.
• Enrolling/Reporting in our Learning Management System (BAI). Enroll team members in required online training courses and track completion in the BAI learning management system. Generate and analyze training reports to monitor for compliance and identify areas for improvement.
• Scheduling ad hoc meetings. Schedule training sessions and assist in organizing team member development meetings/events.
• Other duties as developed and assigned.
• This role will evolve and change, as opportunities are created and skills are presented.